Corporate Legal Specialist

Career Opportunities: Corporate Legal Specialist (172958) Requisition ID 172958 - Posted - Legal - United States - New York - Colgate-Palmolive - Travel - up to 10% of time - Hybrid No Relocation Assistance Offered Job Number #172958 - New York, New York, United States You will manage subsidiary governance for Colgate-Palmolive’s U.S. subsidiaries and serve as a primary point of contact for members of Colgate-Palmolive’s global legal organization for subsidiary governance for non‑U.S. subsidiaries. You will also be responsible for supporting Colgate-Palmolive’s Board of Directors, including drafting resolutions and minutes. You will also be responsible for compliance with Section 16 of the Securities Exchange Act of 1934 for Colgate‑Palmolive’s directors and executive officers, including preparing and filing Section 16 reports and maintaining stock ownership records. You will also provide support for Colgate-Palmolive’s insider trading policy compliance and certain financing activities. Work visa sponsorship is not available for this position. What you'll do Entity Governance: Draft and manage essential governance documents, including minutes, proxies, written consents, and officer certifications for all subsidiaries. Corporate Lifecycle: Oversee the full lifecycle of entities, including incorporations, registrations, dissolutions, and qualifications across U.S. jurisdictions. Database & Records Management: Maintain accurate subsidiary listings and corporate identification data in the hCue database, ensuring all Delaware records are filed and up‑to‑date. Legalization Services: Coordinate document execution, notarization, and authentication (via apostilles or consulates) for international compliance. Board Support: Draft meeting minutes and resolutions for the Colgate‑Palmolive Board of Directors and its various committees. SEC Reporting: Prepare and file timely Section 16 reports (Forms 3, 4, and 5) for directors and executive officers using the hCue system. Insider Trading Oversight: Manage insider lists, coordinate trading window clearances, and facilitate the review and signature of 10b5‑1 plans. Operational Support: Maintain the Corporate Calendar, manage executive stock ownership records, and lead quarterly due diligence processes for financing transactions. Required Qualifications New York notary (or capability to quickly become one) 5+ years of experience in a law firm or in‑house legal environment Preferred Qualifications Experience with hCue Entity Management System Outstanding organization and project management skills Strong interpersonal skills; a team player able to establish and build partnerships across all levels of the legal and business teams around the world. Must have the ability to multitask, balance multiple priorities and deliver results in a fast‑paced, constantly‑changing environment Compensation and Benefits Salary Range $96,800.00 - $137,000.00 USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for Executive‑level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. #J-18808-Ljbffr