Accounting Manager

Position Overview


We are seeking an experienced Accounting Manager with strong construction accounting expertise and deep proficiency in QuickBooks Desktop Contractors Edition . This role is responsible for full-cycle accounting, job costing, WIP reporting, AIA billing, and ensuring accurate financial workflows between QuickBooks and Procore (preferred). The ideal candidate thrives in a hands-on environment, is highly organized, and can support both accounting operations and general office functions within a growing construction business.

Key Responsibilities

Full-Cycle Accounting & Financial Management

• Manage day-to-day accounting operations, including A/P, A/R, general ledger, payroll, and bank/credit card reconciliations.
• Prepare monthly, quarterly, and annual financial statements and supporting schedules.
• Maintain chart of accounts, cost codes, classes, and job-level financial structure.

Construction Accounting & Job Costing

• Oversee detailed job costing, budget tracking, and committed cost reporting.
• Manage WIP (Work-In-Progress) schedules, revenue recognition, and percentage-of-completion reporting.
• Monitor job profitability and support project managers with timely, accurate financial insights.

Billing & Compliance

• Prepare and submit AIA progress billings , owner invoices, and subcontractor pay applications.
• Process lien waivers, insurance certificates, subcontractor compliance documents, and contract-related financial requirements.

Systems & Workflow Management

• Utilize QuickBooks Desktop Contractors Edition as the primary accounting system (required).
• Oversee or support Procore → QuickBooks financial integrations (preferred).
• Assist with ERP, SaaS, and workflow improvements to optimize financial accuracy and efficiency.

Process Improvement & Operational Support

• Develop and document SOPs for accounting, reporting, compliance, and related workflows.
• Support internal operations, office coordination, and cross-department communication.
• Help the team maintain organization, structure, and accountability across financial processes.

Required Qualifications

• Expert proficiency with QuickBooks Desktop Contractors Edition (non-negotiable).
• Construction accounting experience -general contractor, specialty trades, electrical, low-voltage, or similar.
• 4-10 years of full-cycle accounting experience in a construction or contracting environment.
• Strong background in:
  
  
  • Job costing & WIP schedules
  • AIA billing & pay applications
  • Payroll (in-house or via provider)
  • Reconciliations (bank, credit card, balance sheet accounts)
  • Lien waivers & subcontractor compliance
• Proven ability to manage or support Procore financial integrations .
• Highly organized, detail-oriented, accurate, and proactive.

Preferred Qualifications

• Experience with Procore Financials
• Bachelor's degree in Accounting, Finance, or related field
• SOP development and process improvement experience
• Advanced Excel skills (v-lookups, pivot tables, formulas)