Executive Assistant

Title: Executive Assistant

Location: New York, NY 10017

Contract: 06+ Months

About Us:

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Job Duties:

The temporary staff would assist with the following (general list of duties):

• Maintain Executive Vice President's heavy calendar in connection to appointments, meetings, conference calls and trainings.
• Answer telephones in a professional and courteous manner, taking accurate and detailed phone messages, respond to general inquiries and refer callers to appropriate person or department.
• Handle scheduling matters in advance: confirm meetings and conference calls, reserve meeting rooms, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates, ensure all necessary materials are available prior to meeting.
• Make travel arrangements and ensure that all travel documents are in order and available as needed. Receive, review and submit payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage forms, tax exemption forms, petty cash, purchase requests and shipping receipts
• Handle document preparation, spreadsheets, coordination and production.
• Coordinate with other departments as needed to ensure proper handling of paperwork, timely payment of invoices and other policy and procedural tasks as needed.
• Work on special projects as assigned by EVP or department leadership

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you're excited about this role but don't meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

Join Us

At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.