IT Project Coordinator

Job Description

Job Description

Long Term Contract / Hybrid Work Environment (2/3) / 35-38hr

We are seeking a highly organized and proactive Software Project Coordinator to support the planning, execution, and delivery of Workday-related initiatives. This role will act as a central point of coordination across cross-functional teams, ensuring schedules, communications, and project activities are aligned and executed efficiently. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational and communication skills, and has experience supporting large-scale implementation or transformation projects.

• Project Coordination & Scheduling
• • Develop, maintain, and manage detailed project schedules, timelines, and milestones.
  • Coordinate cross-functional project activities to ensure deliverables are completed on time.
  • Track and report on project progress, risks, issues, and dependencies.
• Calendar & Meeting Management
• • Manage complex calendars for project teams and leadership stakeholders.
  • Schedule and coordinate project meetings, steering committees, workshops, and status updates.
  • Prepare meeting agendas, capture minutes, and track action items through completion.
• Stakeholder Communication
• • Communicate effectively with stakeholders at all levels, including senior leadership.
  • Serve as a liaison between functional teams, IT, vendors, and leadership.
  • Provide clear and timely updates on project status, risks, and key decisions.
• Cross-Functional Team Support
• • Support large, distributed project teams across multiple departments.
  • Facilitate collaboration and information sharing among stakeholders.
  • Help ensure alignment across business units, HR, IT, and external partners.
• Project Documentation & Governance
• • Maintain organized project documentation, including plans, logs, and reports.
  • Support project governance processes, including status reporting and escalation management.
  • Assist with tracking deliverables, milestones, and compliance with project standards.
• Change Management Support
• • Assist with change management activities such as communications, training coordination, and stakeholder engagement.
  • Support adoption efforts during Workday or other system implementations.
  • Coordinate rollout activities and ensure readiness across impacted teams.

Qualifications

• Bachelor’s degree in Business, HR, Information Systems, or a related field (or equivalent experience).
• 3+ years of experience in project coordination, project support, or similar roles.
• Experience working on ERP/Software projects or large enterprise system implementations strongly preferred.
• Demonstrated experience managing calendars, meetings, and project logistics in complex environments.
• Proven ability to support large, cross-functional teams.
• Exposure to change management practices or large-scale transformation initiatives.

Skills & Competencies

• Strong organizational and scheduling skills with attention to detail.
• Excellent verbal and written communication, with the ability to interact with all levels of leadership.
• Ability to manage multiple priorities and work effectively under pressure.
• Proficiency with project management tools (e.g., MS Project, Smartsheet, Jira, or similar).
• Strong facilitation and coordination capabilities.
• Collaborative mindset with strong problem-solving skills.
• High level of professionalism and discretion.

Top Prospect Group founders and management team offer more than 25 years
of experience in Information Technology and Creative Staffing. Our fundamental goal is to build successful relationships resulting in accurate job and prospect representations. Top Prospect Group meets with those we work with face-to-face to garner a better understanding of candidate or client requirements. By leveraging our experience and market insight, we are then able to provide a more consistent recruitment process.

Company Description

Top Prospect Group founders and management team offer more than 25 years\r\n of experience in Information Technology and Creative Staffing. Our fundamental goal is to build successful relationships resulting in accurate job and prospect representations. Top Prospect Group meets with those we work with face-to-face to garner a better understanding of candidate or client requirements. By leveraging our experience and market insight, we are then able to provide a more consistent recruitment process.