Executive Assistant

Executive Assistant
We are currently seeking a high-caliber Executive Assistant for a long-term basis within our client’s team of experienced professionals. Based in remotely with travel to Arizona as required.

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our executive leadership team. This role is critical in enabling our leaders to operate efficiently in a fast-paced, mission-driven environment. The ideal candidate thrives in ambiguity, anticipates needs, and acts as a trusted partner to executives.

Job Requirements

• Manage complex calendars, prioritize meetings, and coordinate scheduling across internal and external stakeholders
• Organize travel arrangements, itineraries, and logistics
• Prepare briefing materials, presentations, and meeting agenda
• Track action items and ensure timely follow-ups
• Support execution of key business initiatives and special projects
• Conduct research on industry trends, competitors, and partnerships within the cleantech/energy sector
• Assist in preparing board materials, investor updates, and executive communications
• Serve as a liaison between executives and internal teams, partners, and investors
• Handle confidential information with discretion and professionalism
• Improve and streamline internal workflows, tools, and communication processes
• Support company-wide meetings, offsites, and leadership events
• Manage expenses, invoices, and budgets for executive activities
• Maintain organized digital filing systems and documentation
• Identify opportunities to increase efficiency and reduce administrative friction

Qualifications:

• 3–7+ years of experience as an Executive Assistant or similar role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a dynamic environment
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Google Workspace, Microsoft Office, and productivity tools
• Experience in cleantech, energy, or sustainability industries preferred
• Familiarity with investor relations or board support
• Experience supporting distributed teams

***Notice to Candidates:  Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening .

To be Considered Candidates: Must be authorized to work in the USA without sponsorship***

Employment Type: Direct, Permanent

Location of Position: Remote with travel to Arizona as needed

Location Type: Remote, Project Site

TRS Staffing Solutions is an Equal Opportunity Employer that recognizes the value of a diverse workforce.  Employment decisions are based on job related criteria and not on the basis of any unlawful criteria.  We ensure equal access to employment opportunities, services, and programs. 

Must have legal right to work in the United States. We thank all applicants for their interest; however, only those selected for interviews will be contacted.

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here