Executive and Personal Assistant

CONFIDENTIAL EXECUTIVE ASSISTANT OPPORTUNITY (Search conducted on behalf of a privately held organization – details confidential) Role Overview We are conducting a confidential search for a high-level Executive Assistant supporting senior leadership within a dynamic, fast-paced organization. This is a key, trust-based role providing both business and select personal support to a senior executive team member. This position is best suited for an experienced EA who operates as a true partner in managing priorities, streamlining operations, and ensuring seamless day-to-day execution across a complex and evolving schedule. What You’ll Be Responsible For Executive Support Manage a complex, high-volume calendar with shifting business priorities Coordinate domestic and international travel with a focus on efficiency and executive performance Prepare meeting materials, track follow-ups, and ensure alignment on key priorities Act as a proactive partner in managing daily workflow, commitments, and scheduling conflicts Anticipate needs and provide thoughtful solutions before issues arise Travel Coordination Own end-to-end travel planning for domestic and global itineraries Balance efficiency, timing, and comfort while ensuring seamless execution Adjust plans quickly in response to changing priorities Personal & Administrative Support (limited but important component) Support select personal administrative tasks such as expense tracking and bill coordination Maintain organization across key personal and business-related documentation Coordinate with vendors or service providers as needed for select household-related matters Ensure systems and records are well-organized and easily accessible What We’re Looking For Proven experience supporting senior executives in high-performance environments Strong tenure in previous roles (stability is important) Exceptional organizational skills with mastery of complex scheduling and logistics High emotional intelligence and ability to read priorities and nuance Strong written and verbal communication skills with polished executive presence Ability to work independently, take initiative, and operate with limited direction Discretion, maturity, and sound judgment in handling sensitive information Comfortable managing both business and limited personal support responsibilities Tech-savvy (Microsoft Office Suite required; experience with tools such as Adobe Acrobat or Canva a plus) Background & Experience Bachelor’s degree required (strong academic performance preferred) 4+ years supporting senior-level executives (C-suite or equivalent preferred) Experience in professional services, finance, investment environments, or similarly fast-paced industries strongly preferred Exposure to high-net-worth or high-touch environments is a plus Prior experience in light personal assistant or lifestyle management support is beneficial Compensation $110,000 – $180,000 base salary Flexible for exceptional candidates; top-of-market compensation available for the right fit What Sets This Role Apart High level of trust and visibility with senior leadership Opportunity to operate as a true strategic partner, not just administrative support Complex, global scope with exposure to high-level business operations Significant autonomy and ownership in how you manage the role BHJM4236 #MON