Calendar/Docket Clerk

Job Title

Responsibilities

• Calculate, review, and calendar state, federal, appellate, Office of Administration Hearing, and other litigation deadlines in the firm's calendar/docketing system
• Review and process incoming and outgoing mail, emails, faxes, and e-filings to ensure all critical deadlines are accurately calendared
• Maintain case matter lists and personnel assignments to ensure accurate Outlook calendar integration
• Create, update, and distribute calendar reports, hearing schedules, and deadline notifications
• Respond promptly to attorney, timekeeper, and legal assistant inquiries regarding calendaring matters
• Monitor and maintain the accuracy of all calendaring deadlines and case-related events
• Research hearings, deadlines, and court information using state and federal court websites as needed
• Support ongoing docketing operations while ensuring compliance with applicable court rules and procedures

Qualifications

• 24 years of law firm experience required
• Strong knowledge of appellate, federal, state, and local court rules, procedures, and litigation terminology
• Experience using legal calendar/docketing software; CompuLaw experience preferred
• Ability to calculate and manage complex litigation deadlines accurately
• Excellent verbal and written communication skills with a strong customer service orientation
• Strong problem-solving abilities and sound judgment
• Exceptional organizational skills with the ability to prioritize competing deadlines in a fast-paced environment
• Impeccable attention to detail and commitment to accuracy
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Ability to work independently and collaboratively within a legal support team

Physical and Work Requirements

• Fully on-site role with regular in-office attendance
• Ability to lift and carry up to 25 lbs (files, mail bins, office supplies)
• Frequent walking, standing, bending, and movement throughout the office
• Ability to sit for extended periods while performing computer-based and clerical tasks
• Prolonged use of computers, typing, and screen exposure
• Operation of standard office equipment (copiers, scanners, printers, and multi-line phones)
• Standard 40-hour workweek with occasional overtime as required