Procurement Assistant

The Procurement Administrator provides administrative and operational support to the purchasing function by coordinating vendor communications, scheduling deliveries and services, processing purchase orders, and maintaining procurement records. This role plays a key part in ensuring purchasing activities are organized, accurate, and completed in a timely manner. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while interacting with vendors and internal stakeholders.

Key Responsibilities

• Create, process, and maintain purchase orders and procurement documentation.

• Request pricing, quotes, and supporting information from suppliers.

• Communicate with vendors regarding order status, deliveries, scheduling, and documentation requirements.

• Coordinate vendor deliveries, service appointments, and other scheduling activities.

• Track open orders and follow up on outstanding shipments to ensure timely completion.

• Maintain vendor records, purchasing files, and department spreadsheets.

• Review and organize invoices, packing slips, and purchasing documentation.

• Enter and update procurement data within company systems and databases.

• Assist with inventory and supply tracking as needed.

• Generate routine reports and maintain procurement records.

• Coordinate meetings, calendars, and correspondence for the procurement team.

• Provide general administrative and clerical support to ensure efficient department operations.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Operations, Communications, or a related field preferred.

• 1-3 years of experience in administrative support, purchasing support, vendor coordination, scheduling, customer service, or office operations.

• Proficiency with Microsoft Office, including Excel, Outlook, and Word.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy.

• Ability to prioritize work and meet deadlines in a fast-paced environment.

• Comfortable interacting with vendors, suppliers, and internal departments.

• Professional demeanor and strong customer service mindset.