Facilities Coordinator

Dynamic and Established firm in Mount Laurel is hiring a Facilities Administrator.
Direct Hire $52K

The client is seeking a highly organized and proactive Administrator for Facilities to join their office maintenance and facilities this role you will play a key part in ensuring the smooth operation of theirfacilities and the satisfaction of theirtenants. As the first point of contact for various maintenance needs youll handle work orders vendor contracts certificates of insurance and much more. If you are a problem-solver who thrives in a fast-paced environment this is an exciting opportunity!

Key Responsibilities:

• Tenant Service Requests: Manage work orders ensure timely resolution and follow up with tenants to ensure satisfaction.
• Vendor Contracts: Obtain proposals seek approvals process contracts and follow through to completion.
• Insurance Claims: Assist with incident reporting track claims and communicate with insurance companies and attorneys.
• Supply Ordering & Inventory Management: Maintain inventory order supplies distribute materials and reconcile invoices.
• Tenant Correspondence: Maintain clear and effective communication with tenants regarding updates requests and any relevant issues.
• General Office Duties: Answer phone calls manage office equipment updates and assist with on-call technician scheduling.
• Vendor Insurance Certificates: Obtain track and ensure the timely renewal of Certificates of Insurance (COIs).
• Software Updates: Input and maintain current tenant information in company software programs.
• Site Visits: Occasionally visit properties to inspect and ensure operational efficiency.
• Team Support: Assist fellow team members with tasks as needed to ensure smooth daily operations.

Required Skills & Qualifications:

• Strong customer service skills with a focus on tenant satisfaction
• Proficiency in Microsoft Office especially Excel
• Excellent communication skillsboth written and verbal
• Ability to multi-task and prioritize in a fast-paced environment
• Strong attention to detail and organizational skills
• Self-motivated and eager to contribute to a collaborative team
• Problem-solving mindset with a proactive approach to challenges

Benefits:
Medical/Dental/Vision
Life Insurance
401k
PTO

Required Experience:

IC