Office Manager

Office Manager – Accounts Payable We are seeking an experienced and motivated Office Manager to play a critical role in ensuring the smooth and efficient operation of daily office functions. This position is responsible for overseeing administrative processes, coordinating office activities, managing supplies and vendors, and supporting company leadership and staff. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and problem‑solving skills. As the central point of contact for office operations, the Office Manager helps maintain a productive, professional, and positive work environment while upholding company policies and service standards. Core Job Responsibilities & Duties Oversee daily office operations, including managing office supplies and equipment. Coordinate with vendors and service providers to ensure smooth office functioning. Manage office budgets and track expenses. Provide administrative support to ownership, including scheduling meetings and managing calendars. Handle confidential information with discretion. Process and manage all accounts payable transactions, ensuring timely and accurate payments. Verify and reconcile vendor invoices and statements. Maintain and update vendor files, including W‑9s and other necessary documentation. Resolve any discrepancies or issues related to accounts payable. Perform monthly bank and credit card reconciliations to ensure accuracy and completeness of financial records. Prepare and review reconciliation reports for management. Assist with special projects as needed. Ensure compliance with company policies and procedures. Maintain accurate and organized financial records and documentation. Qualification Standards & Company Requirements High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Office Management, or a related field preferred. Minimum of 3–5 years of administrative or office management experience, preferably in a fast‑paced, service‑driven environment. Strong organizational and time‑management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in MS Office Suite and other relevant software. Strong interpersonal skills with the ability to work collaboratively across departments. Ability to handle sensitive information with discretion and maintain confidentiality. Detail‑oriented with strong organizational and multitasking skills. Ability to work under pressure and adapt to changing situations. Ability to lead by example and support a positive office culture. Demonstrated experience managing vendors, scheduling, and office logistics. Ability to anticipate needs, identify problems, and implement effective solutions. Comfortable prioritizing and making decisions with minimal supervision. Must adhere to company values and uphold professional standards at all times. Must be dependable, punctual, and capable of working in a dynamic environment. Commitment to ongoing professional development and learning. Must have a flexible work schedule. #J-18808-Ljbffr