Associate Director of Athletics

Job Description:

Reporting to the Director of Athletics, the Associate Director of Athletics sits on the department's senior leadership team and supports the director in all facets of department operation and administration. The Associate Director has full responsibility when the director is unable or unavailable. The position is directly responsible for administrating and managing NCAA Division III compliance for all programs and serves as the department's compliance officer. The position will oversee student-athlete welfare, student and staff professional development, and inclusion initiatives. The position works closely with various departments including equipment and operations, fiscal operations, athletics communications, sports medicine, and strength and conditioning. The position is responsible for timely and accurate reports throughout the course of the year.

Key Responsibilities

• Lead and deliver student-athlete welfare and development programs, including initiatives focused on mental health, substance awareness, career readiness, leadership, and professional growth. Serve as the primary administrator for all-inclusive programs in athletics, working directly with the Office of Student Belonging on campus to provide, promote and support programs and an open, inclusive environment.
• Serve as primary compliance officer, responsible for enforcing, monitoring, educating, and implementing best practices in NCAA and Centennial Conference rules and regulations within the athletics department and with relevant campus constituents.
• Manage NCAA transfer processes, including portal entries, transfer tracers, and student guidance.
• Provide training and support to coaching staff on recruiting systems (e.g., Front Rush) and best practices.
• Investigate and report potential rules violations in accordance with NCAA and conference requirements.
• Collaborate with campus partners to support student-athlete academic success and conduct oversight.
• Contribute to budget planning and management, including oversight of assigned areas and program budgets.
• Develop, maintain, and ensure compliance with departmental policies, onboarding materials, and required documentation.
• Prepare and submit required reports, including compliance documentation, annual program assessments, and the EADA report.
• Represent the department at NCAA, conference, and professional meetings; engage in committee service as needed.
• Support student-athlete leadership initiatives and collaborate with SAAC to enhance programming and engagement.
• Partner with communications and marketing to promote student-athlete achievements and departmental initiatives.
• Coordinate recognition efforts, including award nominations and postseason honors.
• Assist in planning and execution of departmental events, including competitions, ceremonies, and alumni engagement activities.
• Serve as game day administrator and represent the institution at championship events.
• Provide strategic leadership, goal setting, and continuous improvement for assigned areas of responsibility.

Supervisory Responsibilities

• Supervisor of record for the Head Coach Swimming (M/W) and Head Cheerleading Coach
• Supervise, plan, direct and delegate work to assigned staff.
• Develop and maintain position descriptions and oversee staff workload and assignments.
• Provide ongoing performance feedback and approve timesheets for direct reports.

Requirements:

• Three years of experience working within athletic administration and/or coaching at the collegiate level.
• Bachelor's degree required, master's preferred.
• Strong organizational, communication and leadership skills and experience required.
• Excellent written, oral communication, and interpersonal skills (including working with college-age students) required.
• Computer literacy and adaptability in all Microsoft, statistical, social media, website, and desktop publishing software along with ability to perform electronic transmittal of information.
• Self-motivated tendencies, with the ability to manage independent projects with energy and creativity while achieving desired programmatic results.
• Ability and interest in sports and a willingness to effectively work with athletic department colleagues.
• Ability to establish and maintain cooperative working relationships with the students, faculty, campus constituents, coaching staff, student athletes, and public.
• Knowledge of budgeting and record keeping procedures.
• Ability to read and comprehend documents such as instructions, manuals, rule books, safety rules, policy standards, student timecards and memos.
• Ability to write routine reports and correspondence for varied campus groups.
• Ability to speak effectively, present information one-to-one and in small group situations.
• Ability to travel, work effectively and efficiently in a flexible work week schedule (including evenings and weekends) and work overtime in busy periods during the academic year.

Additional Information:

McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on the basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics.



Application Instructions:

For a complete job description including essential responsibilities and to apply, please visit the college's employment webpage. Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications will begin immediately. The position will be open until filled.

Please click the Apply Now button to begin your application.