ADMINISTRATIVE SPECIALIST III

CONTRACT TYPE

Full-Time Contractual

WORK HOURS

1984 Hours

GRADE

STD0012

LOCATION OF POSITION

Office of the State Fire Marshal Headquarters 1201 Reisterstown Road Pikesville, Maryland 21208 Main Purpose of Job The main purpose of the job is to conduct record retention/destruction operations for the Office of the State Fire Marshal (OSFM). The position ensures the OSFM remains compliant with Maryland State Statute related to the retention and management of public records. This position will also establish a dedicated and centralized intake, analysis, and processing unit for all public information act requests within the OSFM. The position also promotes transparency and excellent customer service.

POSITION DUTIES

Records Retention: Reviews and develops record retention schedules Conducts records retention, destruction and management training Maintains Agency Forms Control per policy Public Information Act Processing: Assists with the administration of the centralized intake unit for the processing of PIArequests Assists in the planning and implementation of revised practices Provides assistance and direction to higher-level administrators related to the preparation of their responses to PIA requests and understanding the overall responsibilities of a custodian of record. Conducts video and audio editing for records released pursuant to PIA requests. Other duties as assigned by Command/Supervisory personnel.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Professional experience composing business letters.
2. Professional Experience responding/processing public record requests for local, state or federal agencies.
3. Professional experience with record retention and/or destruction/management at the local, state or federal levels of government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

BENEFITS

Contractual employeeswho work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. #J-18808-Ljbffr Maryland