Office Coordinator - Maui

Job Description

Job Description

The person who keeps the mission moving.

Mental Health Kokua is hiring an Office Coordinator in Maui — a highly organized, people-centered professional who keeps the details from becoming distractions.

This role supports the daily operations that allow our team to serve adults with behavioral health and related challenges. You will help keep schedules, reports, supplies, payroll details, invoices, safety documentation, reception, and office flow on track.

MHK’s mission is to passionately assist people with behavioral health and related challenges to achieve optimum functioning, quality of life, and integration in their communities . Our vision is to be one of the most respected and trusted mental health organizations in Hawaiʻi.

• Operations: Keep office systems, supplies, files, schedules, invoices, and maintenance needs on track.
• People Support: Assist with HR forms, onboarding, timekeeping, personal leave tracking, and payroll reports.
• Front Desk Care: Greet consumers warmly, schedule appointments, confirm visits, track no-shows, and support outpatient clinic flow.
• Compliance Details: Help with safety drills, billing support, expense documentation, reporting, and required records.
• Problem Solving: Support IT needs, coordinate repairs, follow up on details, and keep the day moving.

The Maui Office Coordinator role includes administrative support, payroll reporting, supply coordination, safety drills, IT support, invoice submission, reception coverage, appointment scheduling, and outpatient visit tracking.

• Organized.
• Reliable.
• Calm under pressure.
• Warm with people.
• Good with details.
• Comfortable juggling several priorities without dropping the mission.

• High school diploma or equivalent.
• Three years of office administration experience.
• Computer literacy.
• Strong communication, organization, and follow-through skills.

• Associate’s degree in business or a related field.
• Experience in human services, healthcare, behavioral health, nonprofit operations, or social services.

Must be able to complete required clearances, including background check, health clearance, TB clearance, education verification, and applicable CPR/First Aid, driver’s license, insurance, safety inspection, and traffic abstract requirements.

• Medical and vision insurance
• Dental insurance
• Supplemental and pet insurance options
• 403(b) retirement plan
• Identity theft and legal protection
• Paid leave and holiday pay

Because every strong program has someone behind it making sure the details are handled.

A schedule matters.
A reminder call matters.
A clean, stocked office matters.
A correct report matters.
A warm greeting matters.

If you are the person others count on to bring order, care, and follow-through — Apply today and help keep the mission moving on Maui!