Administrative Assistant - Building & Facilities (Construction)

Administrative Assistant – Building & Facilities

This is a Non-Exempt, Service Contract Act (SCA) Position; Health & Welfare Benefits are paid in cash

Position Title: Administrative Assistant – Building & Facilities

Department: PMO Consulting

Location: Annapolis, MD; Atlanta, GA; Grand Prairie, TX; Kansas City, KS; Philadelphia, PA; Stockton, CA

Clearance: DOJ / BOP Suitability

Company Overview: ASI Government provides government leaders with the expertise they need to navigate acquisition and organizational challenges so they can make an impact and achieve their goals. For over 30 years, ASI has transformed the way government does business, impacting over 70 government agencies across the civilian, defense, and intelligence communities.

Do you thrive on creating unique and impactful value for Federal clients? Are you passionate about partnering with clients and collaborating to create solutions? Do you enjoy the opportunity to drive change that impacts our nation? We are looking for smart, curious, driven individuals to join us in partnering with our client to help them solve some of the nation's most challenging problems.

Job Description: This role provides administrative and systems support to facilities maintenance and engineering operations supporting Bureau of Prisons (BOP) environments. The position is highly systems-driven and focused on maintaining accurate records, routing actions through approval workflows, and tracking maintenance, financial, and administrative activities.

Key Responsibilities:

• Enter, update, and maintain records within enterprise administrative, financial, or facilities management systems.
• Track work requests, maintenance activities, inspections, and preventive maintenance schedules.
• Route administrative actions, approvals, and documentation through established workflows.
• Maintain logs, reports, and tracking systems to ensure documentation accuracy and completeness.
• Coordinate with facilities staff, engineering teams, vendors, and program staff.
• Process administrative documentation including requisitions, purchase requests, and invoices.
• Maintain organized project files and administrative records.
• Generate reports and provide status updates to leadership.

Required:

• High School Diploma or equivalent.
• Minimum four (4) years of administrative or program support experience.
• Experience working within enterprise administrative or tracking systems.
• Experience supporting high-volume administrative workflows.
• Experience with federal financial or procurement systems (UFMS, FMIS, IFMIS, or similar).
• U.S. Citizenship required.

Preferred:

• Experience supporting facilities, engineering, or maintenance operations.
• Experience with CMMS or facilities maintenance systems.
• Experience supporting federal or government administrative environments.

Why Join ASI Government?

• Work on high-impact, high-visibility projects that improve government services.
• Collaborate with experienced consultants in strategy, analytics, and organizational development.
• Opportunity for career growth in a dynamic and mission-driven environment.
• Competitive compensation and comprehensive benefits package (viewable on our careers site).

EQUAL OPPORTUNITY EMPLOYER: ASI Government is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. To view the EEO Is the Law Poster, click here.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION: We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

E-VERIFY: ASI Government participates in E-Verify, a service of DHS and SSA. See the E-Verify Notice and Learn About your Right to Work here and here.

REASONABLE ACCOMMODATIONS: ASI is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please send an email at View email address on click.appcast.io or call View phone number on click.appcast.io and let us know the nature of your request.