Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
- ...time delivery. Update information and provide it to appropriate parties with zero errors.8. Demonstrate excellent proficiency with office technology tools for communication, document preparation and data summarization.Knowledge and SkillsExperience/Education:One year to...Work at officeApprenticeshipImmediate start
Intrepid Credit Union
Helena, MT2 days ago $27 - $31 per hour
...general admin experience as part of another role will not qualify) Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools Ability to multitask with ease and prioritize work as needed Highly organized with...Work at officeHourly payFull timePart timeRemote workFlexible hoursNight shiftWeekend workBoldly Premium Executive Assistants
Helena, MT2 days ago$26.55 per hour
...receive the services and recognition they deserve. About the Centralized Administrative Services The Centralized Administrative Services office provides essential operational support to ensure the efficient and effective delivery of services across the division. The office...Work at officeHourly payFull timeLocal areaRemote workShift workMunro Footwear Group
Helena, MT2 days ago$26.74 - $38.94 per hour
...Preferred location in Helena; other major office location in Montana may be considered (Billings, Bozeman, Butte, Great Falls, Missoula). Qualifications Associate or bachelor's degree in paralegal studies or paralegal certification At least 3 years of related experience...Work at officeHourly payFull timeImmediate startFlexible hoursNorthWestern Energy
Helena, MT1 day ago$23.65 per hour
...(required). 2+ years in case management, patient care, or social services (preferred), especially in inpatient or acute settings. Ability to use EPIC and standard office technology. Meets background check and drug screening requirements. #J-18808-Ljbffr ArborSys GroupWork at officeHourly pay$14 - $15 per hour
...Office ClerkHelena, Montana, United States$ 14.00 - 15.00 (US Dollar)About the Job Office ClerkOffice Clerk needs 1+ years experienceOffice Clerk requires:8 to 4:30 M-F.10 keyData processingOffice Clerk duties:Captures and validates more complex data.Pre-adjudicates documents...Work at officeGlobal Channel Management
Helena, MT3 days ago$36.06 - $40.87 per hour
...understanding of English grammar. Knowledge of desktop publication tools from Adobe and Microsoft. Strong editing skills. Microsoft Office Products (Word, Excel, Visio, PowerPoint) Ability to understand and articulate technical requirements and translate their...Work at officeContract workASM Research, An Accenture Federal Services Company
Helena, MT1 day ago$25 per hour
...Business Office Manager - Large Senior Living Community We are seeking a Business Office Manager to oversee the HR and Financial operations of a large premier senior living community in Helena. Come join a team of dedicated, smart, and caring professionals as they...Work at officeFull timeLocal areaHome officeHelena Pointe
Helena, MTa month ago$28 per hour
...Overview Rocky Mountain Eye Center is seeking a motivated Office Manager to lead the daily operations of the Helena office. This leadership role is ideal for someone who enjoys building strong teams, improving processes, and creating an outstanding experience for both...Work at officeTemporary workRockymountaineye
Helena, MT4 days ago- ...responsible people. To us, treating each patient with dignity and as an individual is essential.The opportunity includes performing general office clerical and administrative support tasks.Key responsibilities:Maintains, tracks and updates patient labs, diagnostic imaging and...Work at officeFull time
PureView Health Center
Helena, MT5 days ago - ...Day — One Copier at a Time?At DEX Imaging, we're not just in the business of copiers and printers — we're in the business of making office life smoother, faster, and a whole lot less frustrating. We're currently looking for a Field Service Technician who's part problem-...Work at office
Dex Imaging
Helena, MT2 days ago $109.3k - $180.2k
...Product Management, Actuarial, Operations, Risk Control, Claim, etc.). Serve as a subject matter expert for the Business Capabilities Office, Technology, and other functional partners in the development and implementation of capabilities, enhancements, and defect...Work at officeLocal areaTravelers Insurance
Helena, MT1 day ago$27 - $31 per hour
A remote-based executive assistance company is seeking an experienced Executive Assistant who can provide top-notch administrative support. Responsibilities include managing schedules, planning meetings, and handling correspondence for high-level executives. Ideal candidates...Hourly payFull timePart timeRemote workFlexible hoursBoldly Premium Executive Assistants
Helena, MT2 days ago$28 - $35 per hour
...ASSISTANT \ Estimator Primary Role : Perform all office administrative tasks related to customer calls, job management... ...customers, COIs, source, and loss data are entered into Office Automation (SOA), ensuring accurate and complete SOA databases. 2. Prepare...Work at officeHourly payFull timeFor subcontractorServpro
Montana, MT1 day ago- ...Qualifications What are we looking for? Meet Minimum Education and Experience Qualifications: High School diploma; and two years' office administration experience. Alternate combinations of education and experience will be considered on a case-by-case basis. Preference...Work at officeWork experience placementLive in
State of Montana
Helena, MT15 hours ago - ...team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant...Temporary workLocal areaImmediate startHome officeFlexible hoursNight shift
TJX
Helena, MT2 days ago - ...Receptionist Location: Helena Motors, Helena, MT Reports To: Office Manager Helena Motors is seeking a professional and friendly Receptionist to be the first point of contact for our dealership. The ideal candidate will have excellent communication skills, a positive...Work at officeFull timeMonday to FridayShift work
- ...Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy... ...internal teams and external stakeholders. Proficiency in Microsoft Office and project management software platforms. OSHA 30 certification...Work at officeFor subcontractor
DivCon LLC
Helena, MT4 days ago $169.5k
...value, integrating workflow orchestration, advanced analytics, and automation to improve underwriting productivity, pricing accuracy, and... ...PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS Position Type ~ Office-Basedor RemotePosition Physical work site required ~...Work at officeFor contractorsLocal areaHighmark Health
Helena, MT4 days ago$28.36 per hour
...high-visibility environment and manages complex, frequently shifting, and often high-profile commitments involving the Governor's Office, Legislature, tribal governments, external stakeholders, agency divisions, and internal executive leadership. The role ensures that...Work at officeFull timeRemote workShift workState of Montana
Helena, MT4 days ago$18 per hour
...Operate the scheduling phone line, to receive incoming calls and provide a professional, helpful point of contact Ensure assigned office functions are completed in compliance with federal, state, and local laws; applicable accreditation standards; Interim HealthCare...Work at officeHourly payWork experience placementInterim roleLocal areaFlexible hoursAfternoon shiftInterim Healthcare Staffing
Helena, MT17 hours ago$26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiring- ...Clerk position in our Helena, MT Market . This position encompasses all aspects of cash processing, inventory controls and includes office duties. This position includes but is not limited to the unrestricted physical ability to stand, walk, bend, squat, and lifting of...Work at officeHourly pay
GRIZZLY SECURITY ARMORED EXPRESS
Helena, MT26 days ago - Job Description Job Description The Staff Pad is partnering with a leading healthcare organization in Helena, MT to identify a Health Unit Coordinator for the Emergency Department. This role provides essential administrative and coordination support to the clinical...Full timeTemporary workNight shift
The Staff Pad
Helena, MT5 days ago - ...procedures regarding data management and security. Qualifications High school diploma or equivalent. Proficiency in Microsoft Office suite (Word, Excel, Outlook). Excellent typing skills with high accuracy and speed. Strong attention to detail and...Work at officeRemote work
Phoenix Healthcare LLC
Helena, MT2 days ago - Business Office Manager (Project Management) The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern nursing facilities to assure...Work at officeContract workLocal area
$60k - $90k
...billing process efficiency, including the adoption of AI tools and automation to reduce manual effort and increase accuracy Lead or assist... ...technology and tools Advanced knowledge of Microsoft Office tools Emphasis on teamwork and collaboration, including monitoring...Work at officeContract workRemote workRelativity
Helena, MT2 days ago$71.88k
...family structure and relationships. Provides direct clinical services to clients on an individual, group, and family basis in the office and in community settings to teach behavioral symptom management techniques to alleviate and manage symptoms not reduced with...Work at officeExtra incomeFull timeImmediate startFlexible hoursWeekend workMany Rivers Whole Health
Helena, MT20 days ago$22 - $36 per hour
...Sunday premium pay, holiday pay, and night differential pay. Mail Carriers are responsible for casing and sorting mail in the post office, loading delivery vehicles, delivering mail and packages, obtaining signatures for certified or registered mail, collecting...Work at officeHourly payFull timeNight shiftUSPS
Helena, MT3 days ago$13 per hour
...and respond to inquiries via email or in person, providing clear information and assistance. Provide support: Assist with general office duties. Distribute materials: Hand out necessary materials to students, faculty and staff, such as badges, forms, or information packets...Work at officeTemporary workPart timeFixed term contract
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