Event Coordinator

Event Coordinator

The current opening is for the Brazilian office located in São Paulo/SP, but we are in a Home Office model (with no plans to return in person) and the work in the physical office is optional.

Who we are

Artefact is a new generation of a data service provider, specialising in data consulting and data-driven digital marketing, dedicated to transforming data into business impact across the entire value chain of organisations. We are proud to say we're enjoying skyrocketing growth.

Our broad range of data-driven solutions in data consulting and digital marketing are designed to meet our clients' specific needs, always conceived with a business-centric approach and delivered with tangible results. Our data-driven services are built upon the deep AI expertise we've acquired with our 300+ international brands around the globe.

We have 1000+ employees across 20 offices in 17 countries who are focused on accelerating digital transformation. Thanks to a unique mix of company assets: State of the art data technologies, lean AI agile methodologies for fast delivery, and cohesive teams of the finest business consultants, data analysts, data scientists, data engineers, and digital experts, all dedicated to bringing extra value to every client.

What you will be doing: Key responsibilities

Your role is to plan, execute, and deliver events that generate real business impact — connecting brand, relationship, and results. Your key areas of focus include:

• End-to-End Event Delivery: Own execution of events from planning to on-site delivery — venue sourcing, quotes, technical visits, hands-on presence from setup through teardown.
• Strategic Vendor & Budget Management: Manage budgets, negotiate beyond price pressure alone, and revisit scope when needed to protect quality and cost.
• Cross-Functional Articulation: Connect PR, media relations, brand activations, and special projects, coordinating multiple stakeholders (agencies, vendors, internal teams) toward a single narrative.
• Analytical Follow-Through: Go beyond production — deliver post-event analysis and reporting that connects event outcomes to business objectives.
• Crisis Management: Act strategically under pressure, sustaining decisions based on formal approvals and clear escalation criteria.
• Organization & Process: Maintain structured tracking of timelines, priorities, and deliverables using tools like Trello, Monday, Asana, and Excel

What We Are Looking For (Requirements)

• Experience: 5+ years of professional experience in event coordination/production and marketing coordination, PR-adjacent events, or special projects.
• Analytical Capability: Proven ability to deliver post-event analysis and reporting, not only flawless production — translating event performance into business insight.
• Budget & Negotiation: Solid track record managing budgets and negotiating with vendors beyond price alone.
• Interpersonal Skills: Strong communication and stakeholder management across PR agencies, vendors, and internal teams.
• Organization & Autonomy: Ability to manage multiple simultaneous events with extreme organization in a fast-paced environment.
• Location: Based in São Paulo, with availability for on-site presence throughout event execution.
• Languages: Intermediate English required.

Nice to Have

• Previous experience with mid-to-large budgets in agencies, consultancies, or reference companies in the events market.
• Spanish (intermediate level or higher).
• Experience connecting events with press relations and public relations strategy.

What We Offer

• Meal (VR)
• Free Office (work from home or anywhere you want!)
• Gympass
• Insurance: Life, Health, and Dental
• Bi-monthly Meetings (our "Get Together" where we meet to be together, with workshops, lectures, training, and a happy hour!)
• Woba (you can book coworking spaces anywhere you want!)
• Semi-annual evaluations (with opportunities for promotion)

Why you should join us

• Artefact is the place to be: come and build the future of marketing
• Progress: every day offers new challenges and new opportunities to learn
• Culture: join the best team you could ever imagine
• Entrepreneurship: you will be joining a team of driven entrepreneurs. We won't give up until we make a huge dent in this industry!

Come join us!