Personal Assistant & Administrative Coordinator

Personal Assistant / Administrative Coordinator

Hire Up Staffing is seeking a reliable, organized, and professional Personal Assistant / Administrative Coordinator for a growing, family-owned landscaping company in Modesto. This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and is comfortable supporting both business operations and executive administrative needs from a home-office setting.

Job Responsibilities

• Manage calendars, appointments, and customer scheduling
• Answer and respond to phone calls, emails, text messages, and mail
• Prepare reports, spreadsheets, documents, and presentations
• Assist with proposals, estimates, contracts, and customer files
• Coordinate appointment confirmations and customer follow-up
• Perform data entry, filing, and general administrative support
• Communicate with customers, vendors, and subcontractors
• Assist with QuickBooks Online data entry and invoice tracking
• Support onboarding paperwork and other business projects
• Update social media and online business profiles as needed
• Monitor customer inquiries and assist with payment follow-up
• Coordinate executive scheduling, personal errands, and household logistics
• Maintain a clean, organized, and professional home office environment
• Handle confidential information with professionalism and discretion

Qualifications

• Previous experience in administrative support, office management, customer service, or personal assistance
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficient with Microsoft Office, Google Workspace, and Mac computers
• QuickBooks Online experience preferred
• Ability to work independently and prioritize multiple tasks
• High level of professionalism, discretion, and attention to detail
• Valid California Driver's License and reliable transportation
• Comfortable learning new software and cloud-based business systems

Preferred Qualifications

• Experience in landscaping, construction, property management, or other service-based industries
• Bilingual English/Spanish is a plus

If you're dependable, resourceful, and enjoy supporting a small business where every day is different, we'd love to hear from you!