Transaction Coordinator

TRANSACTION COORDINATOR

Location: San Pedro, CA
Schedule: Full-Time- Onsite
Pay: $80,000/year (flexible for the right candidate)
Type: Direct Hire

Overview A growing real estate investment and development firm is seeking a Transaction Coordinator to manage commercial real estate transactions from initiation through closing. This individual will serve as the central point of coordination across internal teams and external partners, ensuring deals move forward on time and with precision. This is a high-ownership role for someone who thrives in a fast-paced environment, takes initiative, and brings solutions rather than problems.

Key Responsibilities

• Manage end-to-end commercial real estate transactions, including acquisitions, dispositions, and loan transactions
• Track critical dates, deadlines, and deliverables across all active deals to ensure timely closings
• Coordinate with internal Development, Property Management, and Accounting teams throughout the transaction lifecycle
• Liaise with escrow officers, lenders, legal teams, title companies, and external partners
• Review and organize transaction documents, including title reports and loan documentation
• Proactively identify deal issues and present solutions to keep transactions on track
• Support process improvement initiatives, including SOP creation and workflow optimization
• Assist with operational and administrative support during slower deal cycles

Requirements

• 5+ years of experience in real estate transactions
• Commercial real estate experience required
• Strong understanding of the full transaction lifecycle including acquisitions, dispositions, and financing
• Highly organized with strong attention to detail and ability to manage multiple deadlines
• Strong written and verbal communication skills
• Self-starter who can operate independently and take ownership of their work
• Bachelor's degree in Real Estate, Finance, Business, or related field preferred

Ideal Candidate

• Background in commercial escrow or from within a real estate investment or development firm
• Understands how deals are structured and what it takes to keep all parties aligned
• Type A, detail-oriented, and highly organized
• Solutions-oriented,brings ideas and next steps, not just problems
• Collaborative but not passive,able to take ownership without being pushed
• Adaptable and open to feedback
• Candidates with residential-only escrow experience will not be considered

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.