Executive Assistant

Initial Posting Date: 09/17/2026 Application Deadline: 09/24/2026 Agency: Department of Transportation Salary Range: $3,798 - $5,193 Position Type: Employee Position Title: Executive Assistant Executive Support Specialist 1 – Executive Assistant Oregon Department of Transportation Delivery & Operations Division – Statewide Project Delivery Branch Business Operations Section / Administrative Services Unit Salem. The role: Bring your administrative talents to the Administrative Services Unit and develop new skills as an executive support specialist! In this important role, you will provide confidential executive support to section and unit managers. Showcase your skills as you ensure a smooth flow of services and communication within the section and our customers. This position reports to the Administrative Services Unit however, it supports managers outside of the unit. The anticipated start date for this position will be in December 2026. We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. We do not offer visa sponsorship. A day in the life Coordinate and maintain managers’ calendars, meetings, schedules and deadlines. Provide comprehensive meeting support for managers by creating agendas, tracking tasks and coordinating logistics. Assist managers by facilitating all travel plans, including booking hotels, vehicles or flights. Regularly handle sensitive documents or issues that require strict confidentiality, tact and diplomacy. Proactively manage the preparation, tracking, follow-up and filing of all human resources documents in the section. Provide confidential support to managers during all phases of recruitments. Coordinate and maintain position descriptions, ensuring compliance, clarity, and consistency. Manage and track computer assets, replacement schedules, inventories and asset-related documentation. Compose and format documents from a variety of sources and determine proper format. Develop, review and maintain guides and desk procedures. What’s in it for you Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Comprehensive and equitable base salary offer within the listed range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Public Service Loan Forgiveness opportunity! Minimum qualifications Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. What we’d like to see Experience working in Human Resource systems such as Workday. Experience building trust and maintaining confidentiality of work. Experience working on a team with differing opinions. Experience tracking statuses, assignments or projects and ensuring resources are used effectively and timelines are met. Experience working in a high volume workload environment with conflicting deadlines. Experience with process improvement practices and process documentation. Additional information This position is located in Salem and currently located at our Materials Lab; however, the location may update to the Mill Creek Building depending on business needs. If you are a veteran or Oregon National Guard servicemember, you may receive preference. We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position. You will be represented by the Service Employees International Union (SEIU). ODOT is an Equal Employment Opportunity and affirmative action employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at View phone number on click.appcast.io. Oregon Relay Service can be reached by calling 7-1-1. Government Jobs Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.” #J-18808-Ljbffr