HR Administration Team - TEMP Receptionist

GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Job Title: TEMP Receptionist

The TEMP Receptionist is responsible for managing the front desk, welcoming visitors, and ensuring they sign in upon arrival. Their key duties include answering incoming phone calls, maintaining a clean and organized reception area, and receiving packages and mail and distributing them to the appropriate departments. Additionally, this role will provide support with various administrative tasks as needed.

Compensation: $48,850 - $56,710 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities:

• Manages the front desk and greets employees and visitors in a professional and welcoming manner
• Maintains reception area in neat and orderly condition
• Assists visitors and staff with questions and information
• Creates FedEx shipping labels
• Process business card requests
• Operate telephone console to receive incoming messages
• Collect and distribute mail and packages
• Perform a variety of clerical and administrative tasks relevant to the needs of the organization
• Create and type memos to support company communications and promotional efforts
• Assists in developing marketing materials, including flyers, and assembling the Glovis newsletter
• Helps plan and coordinate wellness initiatives and events
• Assists in reviewing and auditing HR data to maintain accuracy and compliance
• Adds new hires to the company LMS and assigns courses based on the appropriate level
• Other duties as assigned

Benefits of working at GLOVIS America Inc.:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
• All benefits pursuant to Company policy

Skills:

• Intellectual curiosity and a strong investigative mindset with the ability to look beyond symptoms, uncover underlying issues, and drive sustainable corrective actions
• Excellent written and oral communication skills
• Strong interpersonal and customer service skills
• Strong organizational and time management skills
• Basic knowledge of Microsoft Suite (Excel, Word, PowerPoint, etc.)

Education & Experience:

• High School Diploma / G.E.D. Required
• 0 - 1 years of direct experience in Human Resources, Receptionist, or Administrative Assistant experience required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements:

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions:

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.