Administrative Assistant

Benefits:

Competitive salary

Employee discounts

Paid time off

Benefits/Perks

Paid Time Off

Competitive Compensation

Potential for yearly bonus

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide administrative support to our company, ensuring it continues to run smoothly. Your responsibilities will include calling customers, scheduling appointments, collecting payment for invoices, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Accounts Payable: Entering invoices into QuickBooks and ensuring all payments are accurately accounted for.

Accounts Receivable: Managing customer billing. A 1% year-end bonus (up to $5,000) is available if all invoices are paid in full by December 31st.

Payroll Processing: Ensuring accuracy of time cards and manually importing employee time cards into ADP.

Daily invoicing

CRM Data Management: Ensuring data is accurately captured within the CRM by double-checking service start and end times.

Operational Support: Running errands to gather supplies for upcoming orders or ordering supplies for delivery

On occasion (less than 20% of hours per week), assisting with field operations, including weeding, pruning, trimming, and mulching

Current estimated time to complete tasks is 10-15 hours per week, with an anticipated salary of $300 a week

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as scanners and printers

Excellent computer skills and knowledge of the Microsoft and Google suites

Highly organized with excellent time management skills and the ability to prioritize projects

Flexible work from home options available.