Executive Assistant

Select how often (in days) to receive an alert: Create Alert Business Unit: Draeger, Inc., Job-ID: 1312 Location: Houston Function: General functions Work Location: On-Site Employment Type: Permanent The Job Responsibilities We are looking for an Executive Assistant to work in our Houston, TX office. This role serves as a key liaison between executives and internal/external stakeholders, ensuring efficient operations, effective communication, and seamless coordination of executive priorities. The ideal candidate is professional, proactive, adaptable, and thrives in a fast-paced environment while handling sensitive and confidential information with discretion. Main Responsibilities: Executive Calendar & Meeting Management Manage complex calendars, schedules, and meeting logistics for senior leaders. Coordinate recurring leadership meetings, site management meetings, and Quarterly Business Reviews (QBRs). Prepare and distribute agendas, presentations, meeting materials, and communications. Track meeting outcomes, action items, and follow-up activities. Travel & Expense Management Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries. Process travel and business expenses in accordance with company policies. Manage corporate credit card reconciliations and expense reporting. Department Operations & Administrative Support Support daily departmental operations and administrative processes. Coordinate on-site and off-site meetings, customer visits, and site visits. Manage facility arrangements, catering, invitations, and meeting materials. Order and coordinate office supplies for field-based employees. Leadership & Recognition Program Support Support Safety and Medical Services Leadership Teams by coordinating meetings and business reviews. Administer the Service Zenith Recognition Program, including participant communications, travel logistics, and event coordination. Serve as the primary liaison with external travel partners and vendors. Records Management Maintain executive and departmental records, organizational charts, team directories, and confidential documentation. Ensure proper document control, organization, security, and confidentiality. Your Qualifications High School Diploma required; additional education preferred or equivalent combination of education and experience. 10+ years of administrative support experience, preferably supporting senior executives or C-level leaders. Experience handling confidential and sensitive information. Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams. Excellent verbal and written communication skills. Exceptional organizational, prioritization, and multitasking abilities. Ability to work accurately and efficiently in a fast-paced environment. Flexible, adaptable, and detail-oriented. Strong teamwork and relationship-building skills. At Draeger, Technology for Life means supporting our people in every aspect of their lives. We offer a competitive benefits package that may include: Medical, dental, and vision insurance Life, short- and long-term disability coverage 401(k) with company match Over 4 weeks of paid time off, plus holidays and parental leave Flexible spending accounts and employee assistance program Select locations also offer free parking, an on-site gym, cafeteria, and game room. Who we are We’re hiring! If you want your contributions to make a real difference, check out this new career opportunity with us at Draeger where we are led by the guiding principle “Technology for Life”. Draeger has several sites located across North America as well as field-based sales and service positions. Our North America headquarters is located in Telford, PA just north of Philadelphia. We also have US sites in Andover, MA, and Houston, TX. Our Canada site is located in Mississauga, Ontario. Draeger is an Equal Opportunity Employer. #J-18808-Ljbffr