Executive Assistant

We are opening a brand-new corporate office in Southwest Houston, Texas, and we are hiring one Executive Assistant / Office Manager to help run it. The office is two people: the executive you support, and you. That is the whole team on site. The Executive Assistant / Office Manager we hire will have real ownership from the first week, starting with standing the office up — furniture, internet, supplies, vendors are not ordered yet, and that is the first project on your desk. This is not a receptionist role and it is not a coverage role. The Executive Assistant / Office Manager here is a right-hand hire: someone who can be handed a half-formed problem and hand back a finished answer. If your background is small-company or startup administrative work — five or six shifting responsibilities, no one standing over you, everything landing on your desk — this job was built for you. If you come from a large company where your role was two or three narrowly defined tasks, or you need a written scope and a supervisor in the room, this is not the right fit and you will not enjoy it. Small-company or startup experience is the single thing we are screening hardest for in an Executive Assistant / Office Manager. The executive you support has worked remotely for years, keeps flexible hours, is frequently offsite, and travels out of state about once a month. You will regularly be the only person in the office. That suits some people perfectly and makes other people miserable — be honest with yourself about which one you are before you apply. What You'll Do Pay company bills and support the accounts payable (AP) workflow in QuickBooks Own purchasing projects start to finish. Example: we need a vehicle for a team member. You research it, narrow it to four real options, and come back with your recommendation for sign-off Stand up and run the new office: furniture, internet, supplies, vendor relationships Send prepared company communications from the executive's drafts (benefits and insurance enrollment, internal announcements), order and ship new-hire gifts ahead of start dates, and keep insurance, ownership-transition, and other documents moving Handle same-day requests as they come up: pickups, deliveries, whatever the day needs Qualifications 2+ years as an Executive Assistant (EA), Office Manager, or Administrative Assistant at a small business, startup, or single-site office. Small business owners and people who have run the back office of one are strongly encouraged to apply QuickBooks or comparable accounts payable (AP) / bookkeeping experience A track record of taking a vague instruction and returning a finished result, and of following through without reminders Works productively with no manager physically present Discretion with confidential material — payables, ownership documents, employee information Flexible, not rigid. Priorities shift daily here. If you need a fixed routine, this will be a stressful job What We Offer $55,000 – $65,000 per year, depending on experience Monday through Friday, 9:00 AM to 5:00 PM, on site. After-hours work is not the expectation for this role 13 floating holidays. The office follows a holiday calendar with clustered closures in September and October, and floating days are allocated so everyone can take the days that matter to them A brand-new office you get to set up the way you think it should run Growing autonomy — sign-off gets lighter as you prove out your judgment #J-18808-Ljbffr