Contracts Administrator

Contract AdministratorThe Contract Administrator plays a critical role in maintaining operational compliance and supporting project execution across multiple states. This position requires strong organizational discipline, familiarity with construction compliance requirements, and the ability to manage high volumes of documentation with accuracy and confidentiality. Working closely with Construction, Service, and Accounting teams, the Contract Administrator ensures licenses, permits, certified payrolls, and prequalification packages are completed correctly and submitted on time. This role also supports SAP transaction entry, expense reconciliation, and general office administration for the Chesapeake service office.Company Benefits:13 paid holidaysVacation and sick payPPE provided along with annual allowance for boots and prescription safety glassesWork shirts provided by companyAnnual appreciation packageEarly performance evaluation opportunitiesCompetitive benefits (medical/ dental/ vision)401k + matchCompany paid life insurance and disabilityEmployee assistance programCareer development opportunitiesResponsibilities:Prepare contractor prequalification packages (paper and customer portals), including business information, project history, backlog, references, and billing dataManage business license renewals across multiple states, coordinating revenue figures with accounting to ensure consistency with revenue tax filingsMaintain contractor licenses and verify self-perform eligibility by stateProcess CCIP/OCIP enrollment and filings for construction projectsPrepare certified payroll reports and prevailing wage breakdowns for public works projectsObtain and track project permits and maintain organized recordsMaintain customer and vendor portals, ensuring data accuracy and timely updatesEnter and code transactions in SAP, ensuring accurate GL assignmentReconcile corporate purchasing card and expense documentationSupport month-end close and respond to audit documentation requests from the accounting teamManage office supplies, equipment, and vendor relationships for the Chesapeake service officeCoordinate meetings and company events as neededMaintain organized filing systems for licenses, permits, and compliance recordsHandle incoming correspondence, shipping, and general office inquiriesProvide administrative support to the Director of Construction, Director of Service, and VP – USRequired Qualifications:3+ years of experience in construction contract administration, compliance, or similar roleWorking knowledge of certified payroll and prevailing wage requirements (Davis-Bacon or state public works)Experience with accounting data entry and GL coding; SAP strongly preferredExperience with contractor prequalification portals and multi-state licensingHigh accuracy and discretion when handling confidential dataAbility to work independently across departments and manage multiple deadlinesCompany ProfileCIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO's leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should require any accommodation, please let us know, and we will work with you to meet your needs.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.