Billing Specialist

Billing Specialist

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

The Billing Specialist is responsible for coordinating and maintaining accurate, timely grant billing and financial reporting activities. This role compiles and reviews required supporting documentation, prepares and posts grant-related journal entries and allocations, monitors grant trends and coding, reconciles grant deposits, processes prepaid allocations, and prepares assigned funder billings. The position also supports audits by providing requested financial records, invoices, receipts, and other documentation while ensuring compliance with funder requirements and internal controls.

Essential duties and responsibilities include compiling, organizing, and reviewing required billing documentation, preparing and submitting monthly grant billings in accordance with funder requirements and deadlines, posting grant-related journal entries, maintaining and updating grant trend reports, reviewing CARE transactions for appropriate grant source coding, reconciling FCS/Wellpoint ACH deposits, updating allocations to assigned grants, responding to audit and funder requests, identifying discrepancies or missing documentation, maintaining organized and accurate electronic grant billing files and supporting documentation, ensuring billing activities are completed accurately, timely, and in compliance with grant and funder requirements, flagging inefficiencies or gaps in the billing process, and providing support for ad hoc requests and special projects from the Accounting Department, as needed.

Preferred education and work experience include an associate's or bachelor's degree in accounting, finance, business administration, or a related field, and two years of experience in grant accounting.

Knowledge, skills, and abilities required include strong knowledge of accounting principles and financial reporting, strong analytical and problem-solving skills with a high degree of attention to detail, ability to interpret grant requirements and translate them into practical financial processes, ability to manage multiple deadlines and priorities while maintaining accuracy, strong written and verbal communication skills, ability to work collaboratively with corps, accounting personnel, funders, auditors, and internal departments, proficiency with Microsoft Excel and financial/accounting systems, ability to maintain confidentiality and exercise sound professional judgment, and ability to identify opportunities for process improvement and implement effective solutions.

Software-related skills include highly proficient Excel skills and tech savvy, experience with financial accounting systems and electronic financial reporting platforms, experience with systems used to track grant budgets, billings, expenditures, and funder requirements, ability to generate, analyze, and reconcile financial reports and supporting documentation, and ability to maintain organized electronic records and supporting documentation for grants, audits, and compliance.

Physical requirements include ability to remain seated and work at a computer for extended periods of time, ability to stand, walk, bend, reach, and twist on an intermittent basis, ability to use hands and fingers to operate a computer, keyboard, mouse, phone, calculator, and other standard office equipment, ability to communicate effectively in person, by phone, and electronic communication, and ability to visually review and work with detailed financial information on computer screens.

Working conditions include work performed primarily in a professional, climate-controlled office environment with minimal exposure to adverse working conditions. The position requires extended periods of computer work using dual monitors and may occasionally require extended hours to meet month-end, year-end, audit, or other established deadlines.

Work schedule/location includes Monday through Friday; primarily in-person at Northwest Division Headquarters in Seattle, WA, with the opportunity for a part-time remote work arrangement based on organizational needs and applicable policy.

The Salvation Army reserves the right to reassign, review the job or to require that different or additional tasks be performed based on the organization's need or when circumstances change.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship will result.

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.