Executive Assistant & Office Coordinator

Description This role is for someone who likes to stay one step ahead UpSwell is looking for an Executive Assistant & Office Coordinator who enjoys being organized, keeping things running smoothly, and supporting a fast-moving team. This is a highly visible role where you will work closely with leadership, help manage day-to-day operations, and play a key part in creating a positive and well-run office environment. If you take pride in being reliable, detail-oriented, and proactive, this is a strong opportunity to build your career. About UpSwell UpSwell is a nationally recognized marketing agency helping multi-location brands drive measurable revenue through direct mail, digital marketing, and data-driven strategy. We partner with growing brands, franchise systems, and private equity-backed organizations to deliver marketing that actually drives results. We are in a strong growth phase, building a collaborative, high-performing team and continuing to scale our impact—while maintaining a culture recognized as one of the Best & Brightest Companies to Work For in the Nation. What You Will Do Executive Support Keep executive calendars organized and updated Coordinate meetings, travel, and scheduling priorities Provide administrative support to leadership Communicate professionally on behalf of executives when needed Office Coordination Keep the office organized, stocked, and running smoothly Coordinate supplies, snacks, and day-to-day needs Assist with vendor coordination and general office logistics Support onboarding logistics for new hires (workspace setup, coordination with IT/HR) Events & Culture Assist with planning team meetings and company events Coordinate logistics including scheduling, food, and supplies Help maintain a positive, organized, and welcoming office environment What Success Looks Like Leadership schedules run smoothly and efficiently The office feels organized, well-supported, and professional Employees have what they need day-to-day without friction Events and internal activities are well planned and executed Requirements Who You Are 1–3 years of experience in administrative support, office coordination, or similar roles Highly organized with strong attention to detail Proactive and dependable, with the ability to anticipate needs Strong communication and interpersonal skills Comfortable managing multiple priorities in a fast-paced environment Professional and able to handle confidential information appropriately A bachelor’s degree is preferred but not required. Why Join UpSwell Growing company with strong momentum and opportunity to develop your skills Exposure to leadership and insight into how a business operates A role where you can take ownership and make a visible impact Collaborative, supportive team environment Bottom Line This is a great opportunity for someone early in their career who wants to grow, learn, and play an important role in a fast-moving company. If you are organized, dependable, and enjoy helping teams operate at a higher level, we would love to hear from you. #J-18808-Ljbffr