Accounting Assistant - Cost Desks

Job Description

Job Description

Sweet James Accident Attorneys is one of the nation’s premier personal injury law firms, recognized for delivering exceptional results, unmatched client service, and a people-first culture. As we continue expanding our team, we are seeking a motivated, detail-oriented, and sharp Accounting Assistant with our Cost Desks team, to support our fast-paced and high-performing legal team.

This is more than just a support role — it’s an opportunity to build a long-term career with a respected and rapidly growing law firm that values growth, teamwork, accountability, and professional development.

If you thrive in a collaborative environment, enjoy meaningful work that makes an impact, and want to be part of a team that truly values its employees, we encourage you to apply.

Cost Management

• Oversee accurate recording, categorization, and reimbursement of litigation costs (medical records, filing fees, expert witness expenses, etc.)

• Audit cost entries in the case management system to ensure alignment with invoices and supporting documentation

• Monitor aging cost reports and ensure timely cost recovery from settlements

• Coordinate with attorneys, paralegals, and case managers to resolve discrepancies

Deposit Desk Operations

• Supervise processing of all incoming client settlement funds, retainers, and reimbursements into the trust account

• Ensure deposits are logged, reconciled, and allocated to the correct matters promptly

• Verify all deposits comply with IOLTA requirements 

• Oversee remote deposit capture, wire transfers, and bank courier processes

Team Leadership

• Anticipates issues, identifies root causes, and implements effective solutions.

• Supports, mentors, and develops team members to reach individual and department goals.

• Assign daily priorities, monitor workflow, and ensure SLAs are met.

• Conduct training on trust accounting compliance and firm policies

• Takes ownership of deliverables and holds self and team to high performance standards. 

Compliance & Reporting

• Prepare reconciliations of cost accounts and trust accounts

• Develop, and maintain SOPs for cost tracking and deposit handling

Cross-Department Collaboration

• Work closely with other Legal Support teams to confirm final settlement statements include all recoverable costs

• Liaise with Medical Liens and Disbursement teams to ensure funds are properly allocated

• Partner with IT to enhance cost and deposit tracking workflows to identify efficiencies 

Qualifications

REQUIRED

• • 3+ years of experience in law firm accounting, preferably in Personal Injury or contingency-based practices
  • Strong knowledge of  Trust accounting rules and IOLTA compliance
  • Proven experience managing cost tracking and high-volume deposit operations
  • Strong Excel and data reconciliation skills
  • Excellent attention to detail and ability to work under tight deadlines

PREFERRED

• • Experience in a  multi-state law firm environment
  • Familiarity with other state trust accounting rules
  • Supervisory experience in a high-volume finance setting

Core Competencies

• Accuracy and attention to detail

• Strong organizational and time management skills

• Clear and professional communication

• Problem-solving and process improvement mindset

• Ability to lead and motivate a team

Join Our Team!

At Sweet James, we don't just offer jobs - we build careers. If you're ready to join a firm that values excellence with an unwavering passion for life changing results, we'd love to hear from you.

Sweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients.

Company Description

Sweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients.