Administrative Assistant

Job Description

Job Description

Summary/objective: The Executive Administrative Assistant is responsible for providing high level clerical, basic, data analysis, and administrative support to senior staff within the organization. Essential functions: Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Organizes meetings, including scheduling, sending reminders, and assisting with Trade Show coordination. Update company share folder and keep current. Input CRM data, ensure data has been updated and compliance is in place. Conducts research and prepares reports for senior staff, including gathering and analyzing data, summarizing findings, and making recommendations. Additional Responsibilities Performs office tasks including maintaining records, communicating supply requests, and performing basic bookkeeping. CRM compliance across all customers and suppliers. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Arranges travel and establishes accommodation as needed for senior staff. Monitor company policies, (etc. Travel policy) for compliance. Manage sensitive matters with a high level of confidentiality and discretion regarding the company and its staff. Serves as a principle administrative contact and liaison with all company employees and external contacts. Competencies: Must possess strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and partners. Must possess proficient computer skills including extensive working knowledge of MS Office Suite. Possesses strong organizational skills and the ability to manage multiple tasks and priorities often under tight deadlines. Possesses excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders, including staff, clients, and partners. Work environment: Primarily in office Occasional weekend and evening work. Physical demands: Up to 10lbs of force exerted occasionally. Up to 5lbs frequently Significant sitting Travel required: Required to travel to unassigned facility a minimum of once per week and is based on company needs. Required occasional travel as requested by senior management for events, meetings, and client visits. Required education and experience: High School diploma required, Bachelor’s degree in Business Administration or related field preferred. A minimum of 4 years’ related experience required, preferrable in a manufacturing environment. Preferred education and experience: Ability to type a minimum of 50 words per minute. Certification as an Administrative Professional (CAP)