Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Executive Assistant

$45.23 - $51.03 per hour

Stanford University School of Medicine

Join to apply for the Executive Assistant role at Stanford University School of Medicine Stanford University School of Medicine provided pay range This range is provided by Stanford University School of Medicine. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $45.23/hr - $51.03/hr Program Manager @ Stanford University School of Medicine The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology’s core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting‑edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward. Stanford University is seeking an Administrative Associate 4 to provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates. Duties Include Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate complex office moves. Plan and coordinate routine remodeling and renovations. Analyze and review material and extract pertinent information for briefing purposes. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day‑to‑day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input. * - Other duties may also be assigned. Education & Experience (Required) High school diploma and six years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi‑task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements Constantly perform desk‑based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide. The expected pay range for this position is $45.23 to $51.03 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Seniority level Mid‑Senior level Employment type Full-time Job function Administrative and Project Management Industries Higher Education and Biotechnology Research Referrals increase your chances of interviewing at Stanford University School of Medicine by 2x Get notified about new Executive Assistant jobs in Palo Alto, CA . #J-18808-Ljbffr

Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Palo Alto, CA vacancy
  • $40 - $61 per hour

     ...Executive Assistant Description - Job Summary • This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense... 
    Suggested
    Hourly pay
    Full time
    Temporary work
    Work experience placement
    Work at office
    Local area
    Relocation
    Flexible hours
    Shift work

    HP

    Palo Alto, CA
    1 day ago
  •  ...Jobtailor is seeking an experienced Executive Assistant in Menlo Park to support the CEO, COO, and CRO. You will manage calendars, coordinate Board activities, and prepare briefing materials to ensure executives are prepared for meetings and events. Responsibilities include... 
    Suggested

    Jobtailor

    Menlo Park, CA
    3 days ago
  • $40 - $61 per hour

     ...Executive AssistantDescription -Job SummaryThis role is responsible for providing advanced tactical and strategic administrative support...  .../divisions and companies.Supervises entry-level executive assistants or administrative support staff of the administrative services... 
    Suggested
    Hourly pay
    Temporary work
    Work experience placement
    Work at office
    Local area
    Shift work

    Hewlett Packard Enterprise

    Palo Alto, CA
    3 days ago
  • $150k - $160k

     ...needed Salary: $150,000 – $160,000 base + bonus + benefits A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity... 
    Suggested
    Work at office
    Remote work
    Flexible hours
    Shift work

    Career Group

    Menlo Park, CA
    2 days ago
  •  ...Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior professionals in a fast‑paced, client‑facing environment. This role requires strong judgment, attention to detail, and the ability to manage competing... 
    Suggested
    Flexible hours

    Lenmar Consulting

    Menlo Park, CA
    3 days ago
  • $80k - $110k

     ...Executive Assistant at Drivemode Join to apply for the Executive Assistant role at Drivemode . This range is provided by Drivemode. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $80,000.00/yr - $110... 
    Full time
    Work at office
    Flexible hours

    Drivemode

    Mountain View, CA
    11 hours ago
  •  ...Prepare, proofread, and format correspondence Maintain electronic and paper filing systems; ensure accurate recordkeeping Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions Monitor and order office supplies... 
    Work at office

    Ova Technologies

    Stanford, CA
    4 days ago
  • $75k - $105k

     ...Executive Assistant, People Mountain View, California, United States Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized... 
    Full time
    Work at office
    Local area
    Work from home
    Monday to Friday

    NewsBreak

    Mountain View, CA
    2 days ago
  •  ...MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents in Field Operations. The role requires exceptional organization, proactive prioritization, and seamless coordination of calendars, meetings, travel, and events across global teams. You will... 

    Triwill Group

    Palo Alto, CA
    3 days ago
  •  ...Executive Assistant Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant. Position Type: Contract On-Site Required: 3+ years of executive assistant or similar experience in a fast-paced professional... 
    Contract work
    Temporary work
    Flexible hours

    Hired by Matrix

    Menlo Park, CA
    11 hours ago
  • $90k - $95k

     ...The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning... 
    Work experience placement
    Work at office
    Flexible hours

    Egon Zehnder

    Palo Alto, CA
    3 days ago
  •  ...Executive Assistant To The Chief Medical Information Officer (CMIO) The Executive Assistant to the Chief Medical Information Officer (CMIO) for Stanford Health Care supports an executive leader and team with broad responsibilities for Stanford Medicine. The CMIO is accountable... 
    Work at office

    Stanford Health Care

    Palo Alto, CA
    3 days ago
  •  ...The Mom Project is seeking a contract Executive Administrative Assistant to provide comprehensive support to our executives. This on-site role in Mountain View, CA, offers calendar management, meeting coordination, and general office duties. You will handle travel, communications... 
    Contract work
    Work at office

    The Mom Project

    Mountain View, CA
    2 days ago
  •  ...Executive Development Administrator, Major Gifts Posted on June 14, 2024 The Executive Development Administrator, Major Gifts serves as a key support for the administrative, portfolio, and program needs of the leadership of the Major Gifts team. The Executive Development... 

    Lucile Packard Foundation for Children's Health

    Palo Alto, CA
    3 days ago
  •  ...NeuroPace, based in Mountain View, CA, seeks an Executive Assistant to the CEO, CFO, and General Counsel. You will manage complex calendars, coordinate travel, prepare board materials, and support executives in a fast-paced environment. The role requires discretion, superb... 

    NeuroPace

    Mountain View, CA
    4 hours ago
  • $180k - $200k

     ...About the job Maya - Executive Assistant Bespoke Private Service Job Description Reports To: The CEO and reports to the Principals Work Schedule: Full Time with flexibility Location: Atherton, CA Start Date: ASAP Salary Range: $180,000 - $200,000 Overview A dynamic, high... 
    Full time
    Work at office
    Immediate start
    Remote work
    Flexible hours

    Bespoke Private Service

    Atherton, CA
    11 hours ago
  • $105k - $115k

     ...venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a...  ...administrative programs or functions under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level... 
    Work at office
    Remote work
    Flexible hours

    Stanford University

    Stanford, CA
    2 hours ago
  •  ...MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents in Field Operations. This role requires a highly organized, proactive individual who can manage a steady stream of requests, meetings and travel while collaborating closely with executives and... 

    AlleyCorp

    Palo Alto, CA
    3 days ago
  • $70k - $100k

     ...Executive Assistant WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons... 
    Work at office

    WindBorne Systems

    Mountain View, CA
    2 days ago
  • $140k - $180k

     ...Executive Assistant Playground Global is a venture capital firm backing the most technically ambitious founders of working at the edge of engineering and science. With $1.7 billion under management, Playground invests in early-stage companies defining the future of... 
    Live in
    Work at office
    Shift work

    Playground Global

    Palo Alto, CA
    1 day ago
  • $25.95 - $50.36 per hour

     ...Executive Assistant At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities. Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless... 
    Hourly pay
    Work experience placement
    Local area

    GEICO

    Palo Alto, CA
    1 day ago
  • $90k - $160k

     ...SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars. EXECUTIVE ASSISTANT (STARLINK) Starlink is revolutionizing global connectivity by deploying the world's largest satellite constellation to... 
    Permanent employment
    Temporary work
    Work at office
    Weekend work

    SpaceX

    Palo Alto, CA
    3 days ago
  • $32 - $49 per hour

     ...provides high-level administrative and operational support to senior executives, enabling efficient day-to-day management and strategic...  ...the top administrative employee in the department or division. Assists in scheduling appointments, meetings, and events for... 
    Hourly pay
    Temporary work
    Work experience placement
    Work at office
    Flexible hours

    HP

    Palo Alto, CA
    3 days ago
  • $125k - $140k

     ...Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing... 
    Casual work
    Work at office

    ICONIQ

    Palo Alto, CA
    11 hours ago
  • $180k - $200k

     ...A high-functioning family office in Atherton, CA is seeking an Executive Assistant to support their Principal. The ideal candidate is adaptable, with at least 5 years of experience in a similar role. Responsibilities include managing a dynamic calendar, coordinating travel... 
    Full time
    Work at office

    Bespoke Private Service

    Atherton, CA
    3 days ago
  • $40 per hour

     ...Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable) Contract Duration: 5 months Pay Rate: $40/hour We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative... 
    Contract work
    H1b
    Work at office
    Local area
    Monday to Friday

    Confidential Company

    Palo Alto, CA
    2 days ago
  • $130k - $150k

     ...The Role: Executive Assistant to Co-Founder The Location: Palo Alto, CA (5 Days Onsite) Compensation: $130,000$150,000 Base Salary DOE + Incredible Benefits Industry: Space Technology Our client, a fast-paced, mission-driven space technology company, is seeking an exceptional... 
    Shift work

    Maven Recruiting Group

    Palo Alto, CA
    4 days ago
  • $90.86k - $100.96k

     ...Executive Assistant II Reports to: Chief Executive Officer Department: Executive Management Status: Regular, Full-Time (40 hours/week) FLSA Status: Exempt Wage Range: $90,860 - $100,956 annually Grant Funded: No Union Position: No Location: 201 Eddy Street, San Francisco... 
    Full time
    Work at office
    Remote work

    SupportFinity

    Palo Alto, CA
    1 day ago
  • $65k - $84.12k

     ...Executive Assistant At Dell, we understand that delivering solutions for customers around the globe requires meticulous attention to detail. Our Executive Administrative Support team plays a crucial role in ensuring our executives remain productive and our business... 
    Full time
    Work at office
    Worldwide

    Dell Technologies

    Palo Alto, CA
    4 days ago
  •  ...Executive Assistant – Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven environment. This role is ideal for someone early in their career... 
    Full time

    HIKINEX

    Menlo Park, CA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!