Accounts Payable Clerk

Accounts Payable ClerkWe are seeking a detail-oriented Accounts Payable Clerk with experience in a construction, mechanical, HVAC, distribution, or other project-based environment to support the accounting team and ensure accurate, timely processing of vendor invoices and payments. This role plays a critical part in maintaining accurate job costs, vendor relationships, and financial records.The ideal candidate is organized, detail-oriented, dependable, and comfortable working cross-functionally in a fast-paced commercial HVAC and construction environment.Key ResponsibilitiesReview, verify, code, and enter vendor invoices accurately and timelyMatch invoices to purchase orders, packing slips, receiving tickets, delivery confirmations, and other supporting documentationCode invoice costs to the appropriate general ledger account, department, job, phase, cost code, work order, or equipment accountAssist in ensuring material, equipment, freight, rental, subcontractor, and other job-related costs are recorded accuratelyMaintain complete and organized invoice support for internal review, job-cost reporting, and audit purposesReconcile vendor statements and research outstanding invoices, open credits, duplicate payments, and account discrepanciesCommunicate professionally with vendors regarding invoice status, payment questions, credits, statements, remittance information, and account balancesMaintain accurate vendor records, including payment terms, contact information, W-9 documentation, and required approvalsAssist with collecting and organizing vendor documentation needed to support company payment and compliance requirementsObtain appropriate invoice approvals and follow up with purchasing, warehouse, service, project management, and operations personnel as neededResearch and resolve discrepancies involving pricing, quantities, freight charges, sales tax, duplicate invoices, missing receiving documentation, and unauthorized purchasesEscalate unresolved issues, potential duplicate payments, or material invoice discrepancies to the Accounting ManagerAssist with month-end close activities by ensuring invoices are entered in the appropriate accounting periodMaintain organized accounts payable records in accordance with company policies and internal-control proceduresAct as a key liaison between accounting, project management, service operations, purchasing, warehouse personnel, and vendorsPartner with internal teams to ensure vendor invoices are properly approved, coded, and processed in a timely mannerSupport positive vendor experience through clear communication, prompt follow-up, and professional issue resolutionQualificationsExperience processing vendor invoices, reviewing supporting documentation, and maintaining accurate financial recordsStrong attention to detail and ability to process a high volume of invoices accuratelyProficiency in Microsoft Excel, Outlook, and accounting or ERP systemsStrong organizational, communication, and follow-up skillsAbility to manage competing deadlines while maintaining accuracy and confidentiality2+ years of accounts payable, bookkeeping, accounting support, or related administrative experienceFamiliarity with purchase orders, receiving documentation, vendor statements, payment terms, and invoice approval workflowsWhat Success Looks Like in This RoleVendor invoices are processed accurately, completely, and within established timelinesJob costs, general ledger accounts, and supporting documentation are coded and maintained correctlyVendor statements are reconciled regularly, and discrepancies are identified and resolved promptlyVendors and internal teams receive timely, professional communication and reliable follow-upWhy Join UsJoin an employee-owned company where your work directly contributes to shared successBe a trusted member of the project team, working closely with Project Managers, accounting, and operationsYour organization, accuracy, and attention to detail are valued and relied uponWe offer a collaborative environment built on accountability, communication, and long-term ownershipWork EnvironmentOffice-based with potential for hybrid work arrangementsMay require travel to other office locations around our footprint (on occasion)CompensationCommensurate with experience.Includes benefit package (medical, 401k, PTO, etc.)