Accounts Payable Administrator

Accounts Payable Administrator

Are you an Accounts Payable Administrator looking for a place to make an impact every day? Discover this great opportunity in our Herndon, Virginia location. Join our team as an Accounts Payable Administrator in support of our customers.

You will be a member of a dynamic, talented, and experienced team in our Accounts Payable Department in our Herndon, VA office.

In this role, you will:

• Review, validate, and process vendor invoices accurately and timely in AP systems.
• Verify invoice approvals, supporting documentation, purchase orders, and account coding prior to processing.
• Support EFT, ACH, wire, and check payment processing activities, ensuring compliance with internal controls and payment schedules.
• Assist with vendor payment inquiries and issue resolution.
• Monitor invoice queues and aging reports to ensure payment terms are met and discounts are captured when applicable.
• Research and resolve invoice discrepancies by coordinating with Procurement, Program Finance, Accounting, and vendors.
• Assist with month-end close activities, account reconciliations, and reporting as assigned.
• Support internal and external audit requests by providing documentation and payment support.
• Maintain organized electronic records and documentation in accordance with company retention requirements.
• Provide excellent customer service and timely responses to inquiries from vendors and internal stakeholders.
• Identify opportunities to improve AP processes, efficiency, and controls.
• Perform other duties as assigned.

To be successful in this role, you will have:

• U.S. Citizenship required
• High School Diploma/GED
• Minimum 3 years of Accounts Payable experience, preferably supporting high-volume invoice processing in a US Federal Contracting environment
• Advanced knowledge of invoice processing, payment processing, and three-way match concepts
• Minimum 2 years' experience supporting EFT/ACH, wire, and check payment processes
• Proficiency with Microsoft Excel, Outlook, and Word
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet established deadlines
• Ability to work collaboratively as part of a team across Finance, Procurement, Operations, and vendor organizations
• Ability to work in Herndon, VA corporate office one day per week

Additional desired experience and skills:

• Associate's degree in accounting, Finance, Business Administration, or related field preferred
• Knowledge of FAR-compliant invoice processing practices
• Intermediate working knowledge using Deltek Costpoint Accounts Payable strongly preferred
• Experience with Hyland OnBase document management and workflow solutions
• Experience supporting month-end accounts payable close and audit activities

If you are interested in working with a talented team, then submit your application now for immediate consideration. It only takes a few minutes and could change your career!