Front Desk Administrator

About Us We provide mechanical, electrical, and plumbing (MEP) construction to institutional and government organizations. We are a design-build contractor with extensive BIM and LEED expertise, as well as specialty experience working on complex marine, pump station, and water and wastewater projects. Job Summary The Front Desk Administrator serves as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, coordinating vendor services, maintaining office supplies, and supporting various office functions to ensure smooth day-to-day operations. Key Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner Greet and assist visitors, vendors, and staff Maintain organized filing systems for documents and records Track and manage Certificates of Insurance (COIs) for vendors and contractors Schedule appointments and coordinate vendor services Distribute incoming and outgoing mail and packages Monitor and replenish office supplies; place orders as needed Assist with general office duties including data entry, document preparation, and scanning Support other departments with administrative tasks as needed Maintain a clean and organized front desk and common areas Qualifications: 2+ years of administrative or front desk experience Strong communication and interpersonal skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to multitask and prioritize in a fast-paced environment Detail-oriented with strong organizational skills Professional appearance and demeanor Spanish bi-lingual a plus We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled #hpepper Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review ourAffirmative Action Policy ( Job Locations US-FL-West Palm Beach ID 2025-2293 Company Harry Pepper & Associates, Inc. Category Administrative Services Position Type Full-Time Location Type Onsite Posted Date 3 days ago (7/29/2026 10:25 AM) #J-18808-Ljbffr