Receptionist Office Assistant

Job Description

Job Description

Receptionist / Administrative Assistant – Auto Collision Repair Shop

Overview

We are a fast-growing, family-owned auto collision repair business located in the heart of Fairfax, VA. Our team is professional, energetic, task-oriented, and—most importantly—enjoys working together in a positive and fun environment.

We are looking for a reliable, organized, and detail-oriented Receptionist / Administrative Assistant to join our team. In this role, you will be one of the first points of contact for our customers and will provide administrative support to our office while helping ensure the day-to-day operation runs smoothly.

The ideal candidate is friendly, professional, organized, comfortable in a fast-paced environment, and able to manage multiple tasks while maintaining a high level of accuracy. We are especially interested in someone who is looking for a long-term career opportunity and wants to grow with our company—not simply a job.

Responsibilities

• Greet and welcome customers and visitors in a friendly and professional manner
• Answer incoming phone calls, take accurate messages, and direct calls to the appropriate team member
• Schedule customer appointments and help maintain staff calendars
• Assist with data entry and maintain accurate customer and vehicle records
• Perform general office duties, including filing, scanning, copying, and organizing documents
• Assist with order entry and inventory management as needed
• Provide administrative support to the Office Manager and other team members
• Communicate with customers and vendors professionally and courteously
• Assist with various daily tasks to help keep the office organized and running efficiently
• Handle sensitive customer and business information with discretion and confidentiality

Qualifications

• Previous experience as a receptionist, administrative assistant, or in a customer service role is preferred
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Professional, friendly, and customer-focused attitude
• Ability to work independently while also being a team player
• Comfortable learning new computer systems and software
• Ability to maintain confidentiality and handle sensitive information professionally
• Automotive or collision repair experience is a plus, but not required

What We’re Looking For

We are looking for someone who is dependable, motivated, willing to learn, and interested in growing with our company . If you take pride in your work, enjoy helping people, and thrive in a busy environment where every day is different, we would love to hear from you.

This is an excellent opportunity for someone who wants to build a long-term career in the automotive collision repair industry . Training will be provided for the right candidate.

Please note: Only qualified candidates will be contacted for an interview. Thank you for considering joining our team!

Job Type

Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• 8-hour shift
• Monday–Friday

Location

Work Location: In person
Fairfax, VA 22031

Relocation: Candidates must be able to reliably commute to Fairfax, VA 22031 or relocate before starting work.