Facilities Operations Coordinator

Facilities Operations Coordinator

Work Location: Midland, PA

DEPARTMENT: Facilities Management

JOB TITLE: Facilities Coordinator

CLASSIFICATION: Non-exempt

REPORTS TO: Facilities Operations Manager/Project Manager

JOB GOAL: The Facilities Coordinator assists the Facilities Operations Manager/Project Manager and Director of Facilities with managing day to day operations of the organization's facilities. This role assists with visitor reception services, maintenance ticket coordination, fleet maintenance scheduling and coordination, guest services, purchase requisitions, mailroom backup assistance, and building access control back up assistance.

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• Minimum of 5 years of relevant professional job related experience and two years of coordination related experience
• Must possess and maintain a valid state driver's license and clean driving record
• Must possess excellent communication and interpersonal skills
• Must possess excellent professional judgment
• Knowledge of building maintenance systems and procedures
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Follow school policy, procedures, and work rules
• Requirement to work on-site five days per week and on inclement weather days
• Fosters a positive work culture that encourages collaboration, creativity, and accountability
• Demonstrated professional behavior, including discretion, good judgment and integrity
• Responsible to track, schedule, and preventative maintenance for vehicles
• Assist with vehicle pickups and returns
• Complete purchase requests timely and accurately
• Obtain vendor quotes as requested
• Assist with scheduling routine preventative maintenance tasks, assist with scheduling service calls, and following up on work orders
• Assist in maintenance and organization of facilities records and tickets
• Assist Facilities Operations Manager/Project Manager with project tasks as assigned
• Assist with monitoring inventory supplies
• Ensure common areas, meeting spaces, and facilities equipment is clean, organized and functioning properly
• Assist with managing facilities ticketing system
• Assist with management of building access control system
• Assist with key management system
• Assist with employee ID badging system
• Work collaboratively with others in a diverse and inclusive environment
• Must be available for emergency facilities calls outside of normal business hours as required
• Minimal travel may be required
• May be required to work outside normal office hours as required
• Perform any additional duties deemed necessary by the Facilities Operations Manager/Project Manager and Director of Facilities