Administrative Specialist III (Weston Center)

Job Profile Summary Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinate the employee onboarding experience and/or specified information‑gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required. Veteran Preference This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting application. For information on obtaining a DD 214 visit or call View phone number on click.appcast.io. Minimum Education High School Diploma. Associate's Degree preferred. An equivalent combination of experience and education may be considered. Minimum Experience / Training Three to five years of administrative support, office, or related experience required. Experience using Workday and Microsoft 365 preferred. Essential Functions Daily – 30%: Performs and administers a wide range of staff and operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day‑to‑day administrative and operational problems. Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories. Daily – 5%: Provides administrative support such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries. Daily – 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings. As Needed – 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor. Daily – 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre‑established procedures. As Needed – 10%: Assists department/division administrators in problem solving, project planning, and development and execution of stated goals and objectives. Daily – 5%: Establishes, maintains and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data. Daily – 5%: Sorts, screens, reviews and distributes incoming and outgoing mail; composes, prepares or ensures timely responses to a variety of written inquiries. Other – 3%: May train and coordinate work of student employees and/or temporary staff or part‑time staff. Other – 2%: Performs other related duties as required. Knowledge, Skills, & Abilities Full working knowledge of general office practices and procedures. Ability to recognize needs of the unit and take ownership. Proficient in office software skills (e.g., Microsoft Office 365, spreadsheets and data analysis) and easily navigates the Internet. Strong interpersonal and communication skills to represent the work area. Command of a foreign language and experience working in a multi‑cultural environment preferred. Benefits Affordable high‑quality health care insurance (medical, dental & vision) Retirement options – Florida Retirement System pension plan or investment plan Wellness program Vacation and paid time off Winter and spring break off Paid parental leave Tuition assistance and tuition reimbursement available to employees and family members Job Identification Title: Administrative Specialist III (Weston Center) Position number: P0056439 Job status: Full time Regular Department: College Registrar Management Location: Weston Center Pay grade: 413 Salary: $35,880.00 – $41,262.00 (commensurate with education and experience) Work shift: First Shift Work schedule: Monday – Friday/Weekends/Varies Hours per week: 40 Posting end date: Open Until Filled EEO Statement Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation, or any other legally protected classification. For inquiries regarding Title IX and the college’s non‑discrimination policies, contact the Vice President for Talent and Culture at View phone number on click.appcast.io, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation in the application process please contact the Talent and Culture Department at View email address on click.appcast.io. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted as or describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities. #J-18808-Ljbffr Broward College