Human Resources (HR) Coordinator

We are looking for an organized and service-oriented Human Resources (HR) Coordinator to support daily people operations in Santa Clara, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages sensitive information with care, and enjoys keeping HR processes accurate and on schedule. The role will contribute across the employee lifecycle, helping create a smooth experience for employees, candidates, and internal stakeholders while maintaining dependable administrative support.Responsibilities:• Coordinate employee onboarding and separation activities, including preparing documentation, arranging orientation logistics, updating systems, and communicating status changes to relevant teams.• Maintain employee records and HR databases with a high degree of accuracy, ensuring personnel files and related information stay current and audit-ready.• Draft and process employment documents such as offer letters, change notices, agreements, and other routine HR communications.• Administer employee status updates including pay adjustments, promotions, transfers, reporting changes, and terminations in partnership with internal stakeholders.• Support payroll operations by reviewing personnel updates, validating timekeeping details, and organizing payroll-related records before processing deadlines.• Assist with benefits support by responding to employee questions, coordinating enrollments and life event changes, and working with external providers as needed.• Oversee pre-employment and compliance activities such as background screening, employment verification, I-9 documentation, leave tracking, required acknowledgments, and training follow-up.• Manage shared HR communications channels, respond to routine employee requests, and escalate more complex matters to HR leadership when appropriate.• Provide recruiting coordination through interview scheduling, candidate communication, offer support, and preparation for incoming hires.• Contribute to HR projects, reporting, audits, and process improvement efforts while safeguarding confidential employee relations documentation.