Assistant Project Manager

Job Description

Job Description

Position Overview

We are seeking a highly organized and detail-oriented Assistant Project Manager to support the execution of custom furniture and window treatments to the trade. This role works closely with the SCHNELLER team and elite interior designer clients to ensure projects move efficiently from quotation through fabrication and installation.

The ideal candidate is proactive, process-oriented, and comfortable managing multiple projects accurately in a fast-paced, detail-driven environment. 

Key Responsibilities

Project Coordination & Administration

• Assist the Director of Project Management and President in managing custom furniture and window treatments from order intake through completion
• Create and maintain detailed project timelines
• Track project milestones and deliverables
• Prepare and process work orders 
• Manage fabric tracking and materials flow 
• Manage client communication throughout the project 
• Organize and maintain accurate project files, specifications, and approvals
• Prepare and process work orders 
• Invoice all finished goods directly with the clients, and manage incoming payments 

Client & Vendor Communication

• Serve as a point of contact for designers, vendors, and internal teams
• Communicate project updates, lead times, and production status clearly and professionally
• Coordinate with clients and suppliers to track materials
• Assist in resolving project issues, changes, and client requests

Production Support

• Work closely with the President to manage workroom flow
• Help anticipate workroom flex opportunities based on flow of client materials 
• Help prioritize projects to meet deadlines

Scheduling & Logistics

• Coordinate deliveries, installations, and pickups, including scheduling 
• Track incoming materials and ensure readiness for production
• Assist with scheduling installations and communication with clients and installers
• Facilitate invoicing with accounting department, installers, and clients

Qualifications

• 2+ years of experience in project coordination, design operations, or workroom production in construction/interiors.
• Experience working with interior designers or the trade a strong plus
• Familiarity with custom furniture, upholstery, drapery, or soft goods production processes
• Highly organized with strong attention to detail & accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple projects simultaneously and meet deadlines
• Proficiency in Microsoft Office (Excel, Outlook) 
• Proficiency in QuickBooks preferred

Key Skills & Attributes

• Regular coordination with internal teams and external trade clients
• Strong problem-solving and follow-through
• Ability to anticipate needs and proactively support the team
• Collaborative mindset with a can-do attitude
• Comfortable working in a production-driven environment
• Respect for client privacy and discretion 
• Appreciation for craftsmanship and high-end custom work

Work Requirements 

• Requires In-office presence 5 days a week 
• Reliable transportation to Long Island City preferred