Talent Acquisition Specialist

Scope of Service: With the support and supervision of the Vice President of Human Resources and the Director of HR, the Human Resources Talent Acquisition Onboarding Coordinator works autonomously and as a team member to achieve compliance and confidentiality within the Human Resources Department. The HR Talent Acquisition Onboarding Coordinator will source, identify, pre‑screen, and hire candidates for various roles in the company. The ideal candidate will have excellent communication and organizational skills, a minimum of two years of experience in human resources, recruitment, and onboarding, proficiency with applicant tracking systems, and the ability to devise sourcing strategies for potential applicants. This role requires excellent interpersonal skills for working closely with others across various departments. EOE. ESSENTIAL JOB FUNCTIONS Recruitment Develop and implement recruiting strategies to include prescreening of candidates for interviews. Utilize interview questions that reflect the requirements for each position. Network with potential candidates through business contacts, association memberships, social media, and employees. Manage agency relationships with higher education and external career development centers. Create and publish job postings on various online job portals to assist in sourcing of social media platforms for qualified candidates, including DOL, Handshake and College Central and other job boards. Work in partnership with managers to develop hiring standards for future employees, determine the effectiveness of recruiting, and participate in onsite open house and offsite job fairs. Screen CVs and job applications to evaluate if they meet the position requirements. Conduct initial phone screens to create shortlists of qualified candidates. Maintain a database of potential candidates for future job openings. Coordinate and implement college recruiting initiatives. Conduct regular follow‑up meetings with managers to assess program needs. Perform job and task analysis to document job requirements and objectives. Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges and other online job boards. Conduct prescreening interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule. Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes. Onboard new employees in order to become fully integrated. Monitor and apply HR recruiting best practices. Provide analytical and well‑documented recruiting reports to the rest of the team. Act as a point of contact and build influential candidate relationships during the selection process. Promote company's reputation as "best place to work". Onboarding Review and process all applications submitted for new hires, ensuring all forms and applications are signed for employment verification and that no information is missing. Verify eligibility of employment or reemployment via Human Resources Database and Paychex Flex HRO. Input and maintain a daily new hire orientation tracking sheet listing information according to the headers of the electronic file. Process all new hire paperwork, references, education, DDS, DCF, SAM, DPH CT License, criminal and driving background checks. Schedule applicant’s pre‑employment drug testing, physicals and PPD screenings for hire. Complete all new hire employee letters for onboarding. Responsible for scheduling biweekly onboarding new hire orientation, setting up the room the day before orientation. Assist in maintaining no‑hire database of terminations and employees not eligible for rehire. Prepare new hire information packets for orientation, handbooks, and ID badges. Ensure all new hire onboarding paperwork is signed off on during orientation. Responsible for imputing new hires into HR Flex Online Personnel Database and submitting uploads to the electronic personnel record. Verify completion of Trust HR Online New Hire Trainings and submission of timesheets to payroll for processing orientation hours. Provide employment status report to quality department on a biweekly basis. Quality Assurance Adheres to policies and practices as outlined in the staff handbook and program operations manual. Consistently works in a respectful, constructive, and cooperative manner with fellow staff and providers. Upholds all HIPAA regulations and workplace confidentiality and secures all necessary releases of information for outside communication. Models culturally competent behavior interacting with clients, professionals, providers, and fellow staff. Participates in agency meetings, team meetings, and safety committees. Adheres to the standards of the Council on the Accreditation of Rehabilitation Facilities. Completes all trainings required per program contract and agency policy. Attends agency‑sponsored in‑services, outside trainings, conferences, and meetings to facilitate continued professional growth and ensure the quality of case management practices. Collects affirmative action plan data for year‑end reporting. Performs other duties as assigned. QUALIFICATIONS Bachelor’s degree preferred; Associate's degree or high school diploma with two years of experience in human resources management in onboarding and recruitment. Knowledge of sourcing vacant positions on various social media platforms, such as Facebook, LinkedIn, etc., and professional job board websites. Knowledge of applicant tracking systems (Paychex Flex is preferred). Excellent interpersonal, written and verbal communication skills. Must be able to work autonomously, self‑sufficiently, and possess knowledge of employment law practices. Must have a valid driver’s license, reliable transportation, maintain minimum required state insurance, and have a good driving record. Knowledge of Paychex Flex, HR onboarding and reporting. Computer skills including Microsoft Office and electronic/personnel/payroll record keeping required. #J-18808-Ljbffr