Human Resources Coordinator (Full-Time, In-Person)

Choose Joy Nursing is a premium concierge nursing company providing compassionate and professional care for families and post-surgical clients. Our mission is simple — to bring peace, confidence, and joy into the homes of those we serve through exceptional, personalized nursing support. We are a fast-growing, people-centered company seeking an HR Coordinator who is interested in a full-time role. Role Description The HR Coordinator supports the day-to-day human resources operations at Choose Joy Nursing, helping ensure smooth administrative processes and a positive employee experience. This role focuses on coordinating onboarding, maintaining employee records, supporting compliance, assisting with recruitment efforts, and serving as a reliable point of contact for staff. The position requires strong organization, attention to detail, and the ability to manage multiple priorities while maintaining clear and professional communication. Key Responsibilities HR & Administrative Support Serve as the first point of contact for general HR‑related inquiries from staff. Update and maintain staff records, including employment status, payroll inputs, and HR spreadsheets. Create and maintain nurse profiles in AlyaCare, ensuring all employee information, licensing, certifications, and credentialing documents are accurate and up to date. Monitor nurse licensing and credentialing requirements in AlyaCare, tracking expiration dates and following up with staff to ensure ongoing compliance. Ensure HR practices align with company policies and compliance standards, escalating issues as needed. Track nurse referrals and referral bonuses, as well as staff anniversaries and birthdays, maintaining accurate records and communicating relevant details to the bookkeeper as needed. Send monthly team emails with company updates, announcements, reminders, and staff highlights to support engagement and communication. Organize, support, and occasionally attend community events to promote the Choose Joy Nursing brand. Conduct monthly check‑ins with nurses to maintain engagement and connection. Assist leadership team with any additional administrative work that may be required. Manage and refresh job postings; source candidates proactively. Conduct initial resume reviews and brief screening calls. Schedule and conduct Google Meet interviews. Complete reference checks, NDAs, and background checks prior to nurses working with clients. Maintain and update the applicant tracking spreadsheet; track time‑to‑fill and quality‑of‑hire metrics. Partner with the Operations Manager and leadership team to forecast staffing needs by market and build local candidate pipelines. Onboarding, Credentialing & Process Management Build and continuously update the hiring process from application through final decision. Prepare and collect onboarding packets for contractors (Independent Contractor Agreement, W‑9, PICA as applicable) and employees (I‑9, W‑4). Coordinate licensure and credential verifications and maintain compliant personnel files. Create and manage Jotform workflows. Policies, Compliance & Risk Mitigation Maintain and communicate company policies and SOPs. Lead risk mitigation initiatives for the 1099 contractor model, ensuring consistency in onboarding language, scheduling practices, and documentation standards. Maintain HIPAA‑aligned confidentiality and secure recordkeeping standards. Track and respond to incident reports; maintain logs and follow‑ups. Employee/Contractor Experience & Engagement Launch and coordinate engagement initiatives such as welcome notes, check‑ins, and satisfaction surveys. Support performance and feedback programs, including 30/60/90‑day reviews, annual reviews, and coaching notes. Coordinate recognition moments and programs (milestones, referrals, Above & Beyond awards, Joyful Nurse recognition). Qualifications Expertise in HR Management and Human Resources practices Experience with Benefits Administration and Employee Relations management Understanding and implementation of HR Policies Strong interpersonal, communication, and organizational skills Ability to work independently in an on‑site, team‑oriented environment Proficiency with HR software and related technologies Bachelor’s degree in Human Resources, Business Administration, or related field preferred Knowledge of employment laws and compliance is a plus #J-18808-Ljbffr Choose Joy Nursing