Administrative Secretary (Police)

Administrative Secretary

This position is responsible for providing secretarial and clerical support for assigned department operations.

Major duties include maintaining department files and records, receiving, copying, and distributing documents, preparing correspondence, memoranda, and forms, gathering information and preparing reports, grant applications, and other documents, assisting in the processing of department payroll, answering telephone and greeting visitors, scheduling and coordinating meetings and training classes, maintaining assigned department calendars, monitoring office supply inventory, reviewing invoices and receipts, opening, sorting, and distributing incoming mail, processing travel reimbursement requests, assisting with the coordination of special events and programs, and assisting the Quartermaster with maintaining equipment logs and purchase requests.

Knowledge, skills, and abilities required by the position include knowledge of modern office practices and procedures, knowledge of city and departmental policies and procedures, knowledge of computers and job-related software programs, knowledge of customer service principles, skill in prioritizing and organizing work, skill in the provision of customer services, skill in the maintenance of files and records, and skill in oral and written communication.

Minimum qualifications include graduation from standard senior high school or GED, two (2) years recent progressively responsible experience in secretarial work, and six (6) months recent work experience in the use of Microsoft Word. Six (6) months recent work experience in the use of Microsoft Office Suite (Excel, Outlook, PowerPoint, Access) is preferred.

The City of Dothan's Police Department will administer a polygraph examination to anyone hired/promoted/transferred into the Police Department. Applicants are required to type a minimum of 30 net words per minute. A typing test will be administered at the time of application and must be on file by the advertised deadline. Valid operator driver license and acceptable driving record are required. Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position. Must meet the City of Dothan's employment physical standard, which includes drug/alcohol testing.