Front Office Administrative Assistant

Administrator: Carrie Duer Office Manager at Fishers High School

JOB DESCRIPTION

FRONT OFFICE ADMINISTRATIVE ASSISTANT / OFFICE MANAGER Reports to: Assistant Principal

PERFORMANCE RESPONSIBILITIES:

Essential Job Duties and Responsibilities: Acquire and maintain a knowledgeable base of information concerning the total school program. Act as a primary liaison between FHS administration and faculty with the school community. Provide well-organized and accurate work. Oversee the main office fax/copier. Monitor building cameras. Manage front office aides Communication: Serve as one of the school’s telephone receptionists. Screen and channel the calls from the school community members to the appropriate Fishers High School divisions/departments and to the appropriate staff members. Set the invitational tone of the school through presence and tone. Use language correctly and effectively. Maintain confidentiality as required and appropriate. Demonstrate an openness to discuss suggestions. Record and handle any threatening calls that pertain to the school or its population (i.e., bomb threats, etc.). House and distribute district and school forms such as professional leave forms, vacation forms, staff absence forms, etc. Deliver personal/urgent messages to staff members (to their offices/by telephone/to mailboxes or e-mail accounts). Communicate by radio to administrators, custodians and school nurse when appropriate. Contact emergency services if needed. Monitor weather channel. Handle the daily distribution of all types of incoming mail/packages/faxes to the mailboxes/appropriate locations and the outgoing mail/packages. Supervise the counter to answer student/parent questions and assist students/parents/vendors/guests with needs before, during and after school. Maintain telephone greetings that are updated and accurate. Office Organization: Serve as the clerical liaison with the custodial department with regard to office issues. Create and maintain the Fishers High School Main Office filing system both for “hard copy” and for computer filing and readily retrieves documents and information from these files. Maintain the Background check database for volunteers within FHS. Record Fire Drill and Tornado Drill Information Make efficient use of time and resources available. Demonstrate a willingness to assist and work cooperatively with all Fishers High School colleagues from all divisions. Oversee the distribution of student passes in the Main Office. Maintain a neat and well organized front desk (main office lobby) area Work Permits: Back up to the Dean’s Office secretary to handle “student work permit” responsibilities related to the preparation and explanation of instruction. Deliveries: Locate students when teachers are not in their regular classroom (in the event the teacher fails to indicate such information on the classroom change sheet). Receive forgotten items from parents and make arrangements for students to come to the office to pick them up Technology: Utilize Microsoft Office (Excel, Word, etc.) Collect and submit weekly payroll for all hourly support staff and IA’s.

PERSONAL AND PROFESSIONAL RESPONSIBILTIES:

Nurture a positive relationship with super-ordinates, subordinates and peers. Demonstrate respect for super-ordinates, subordinates and peers. Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player. Demonstrate ability to deal with sensitive issues in a tactful and professional manner. Address concerns and offer suggestions in an appropriate and confidential manner. #J-18808-Ljbffr Hamilton Southeastern School District