Executive Assistant/Office Manager

Executive Assistant/Office Manager

Our client is a high-growth startup building next-generation media experiences for the AI era. With a small, collaborative team and strong early momentum, they are redefining how users engage with content through innovative technology and thoughtful design. The Opportunity This is a unique opportunity to join a fast-moving, early-stage team in a highly visible role supporting the Founder/CEO while helping keep the broader office and operations running smoothly. You will play a critical role in enabling leadership effectiveness, enhancing team productivity, and contributing to a positive, well-functioning work environment. The role is ideal for someone who thrives in startup settings, enjoys wearing multiple hats, and takes pride in being both proactive and highly reliable.

Key Responsibilities

• Manage a dynamic calendar and coordinate meetings across time zones
• Prepare materials, track action items, and drive follow-through on key priorities
• Support internal coordination across the team and act as a connective hub within the organization
• Assist with office operations, including vendor coordination and day-to-day logistics
• Handle expenses, invoices, and basic operational processes
• Provide occasional personal support to ensure the CEO's schedule runs seamlessly
• Contribute to ad hoc projects across operations, recruiting coordination, IT support, and procurement
• Help maintain an organized, efficient, and welcoming office environment

Ideal Background

• 37+ years of experience supporting executives in fast-paced or startup environments
• Highly proactive, resourceful, and comfortable operating with autonomy
• Strong organizational skills with the ability to manage competing priorities
• Tech-savvy and quick to pick up new tools and systems
• Positive, adaptable, and team-oriented with a low-ego approach
• Excited by early-stage environments and motivated to engage with the company's product and mission
• Comfortable taking on a mix of responsibilities, including operational support

Culture & Environment

• Tight-knit, collaborative team of approximately 10 employees in-office
• Fast-paced, high-growth startup environment with strong ownership and visibility
• Team members who are curious, engaged, and passionate about the product
• In-person, highly interactive culture that values communication and initiative

Opportunity to make a meaningful impact and grow alongside the company!