Events Manager

Job Posting Title: Events Manager ---- Hiring Department: Sarah and Ernest Butler School of Music ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Aug 03, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. Benefits package: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Other services and perks. This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply. Purpose To oversee the logistical and technical execution of Butler School of Music public performances in our three main performance venues and manage facility rental contracts and logistics. Serves as liaison for hall issues with other campus departments and community partners. This position reports directly to the Assistant Director for Operations and supervises a team of part-time student event managers. Responsibilities Hall Coordination and Maintenance: Acts as point person for faculty, students, and rental entities with respect to operation and condition of all three performance venues. Coordinates all equipment moves (including choral shells, platform risers, choral risers) with division personnel and event staff. Updates Building Manager regularly on any maintenance needs in all performance halls. Coordinates safety plans, additional security presence, and incident reporting procedures in partnership with necessary College and Butler School personnel. Performs basic maintenance and upkeep in performance halls (solving HVAC irregularities, tidying backstage, repairing broken seats and equipment). Maintains backstage door codes for Jessen Auditorium. Event Management and Staffing: Hires, trains, and schedules all student worker event managers. Keeps training and handbook materials up to date for all workers. Provides supervision and additional support for large performance events and prepares production reports for event staff prior to scheduled performances. Provides annual training for TAs with ensemble production roles in Bates Recital Hall. Rental Contracts and Production: Acts as point person for outside rental customers for Butler School of Music facilities. Identifies rental needs, schedules rental dates, prepares contracts, and coordinates with the business office to finalize contracts. Prepares invoices and collects rental fees. Schedules equipment moves and student worker event managers for rental events. Liaison with Outside Entities: Coordinates with other University of Texas departments when they host events in Butler School facilities. Serves as Konecranes liaison for canopy inspections in Bates Recital Hall. Required Qualifications Bachelor's degree and at least two years of professional experience in venue management, production management, or related event-support work in theatres or concert halls. Project management experience. Proficiency with a computer and Microsoft Suite programs. Strong writing and communication skills. Required Competencies: Teamwork Effective Communication Accuracy and Attention to Detail Initiative Service Excellence Decision Making and Critical Thinking Long Term Strategic Planning Adaptability Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than two years of professional experience in venue management, production management, or related event-support work in theatres or concert halls. Familiarity with classical music practices. Teaching experience or experience supervising student workers. Ability to create stage plots using graphic design or AutoCAD software. Experience using or maintaining a database. Experience managing complicated schedules involving 10+ people. Basic experience with Element Light Boards. Demonstrated ability to manage complex responsibilities with minimal supervision. Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). Salary Range $50,000 – $55,000 depending on qualifications Working Conditions Prolonged screen time Repetitive use of a keyboard at a workstation Occasionally may be asked to support major events in person on an evening or weekend. A flexible work schedule is possible for this position due to event schedules and support needs. Use of manual dexterity The ability to lift or carry 50 lbs. Ability to walk a mile across campus between venues, as needed. Ability to climb a ladder. Work Shift Monday-Friday 8am-5pm, unless hours need to be changed for event coverage. Monday morning visits to Jessen Auditorium to change the door code are necessary. Weekly in-person attendance at Operations Committee meetings is required. Ability to take phone calls or manage event staff communication on evenings and weekends when major events are occurring. Occasionally may be asked to support major events in person on an evening or weekend. A flexible work schedule is possible for this position due to event schedules and support needs within a 40-hour work week. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. 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