Executive Assistant

Executive Assistant A well-established construction firm in Queens is seeking a highly organized Executive Assistant to support senior leadership in a fast-paced, deadline-driven environment. This individual will play a key role in keeping daily operations running smoothly by managing executive schedules, coordinating meetings, handling communications, and assisting with project and office administration. Responsibilities Manage executive calendars, meetings, and travel arrangements. Screen calls, emails, and correspondence. Prepare reports, presentations, and meeting agendas. Coordinate with clients, subcontractors, vendors, and project managers. Maintain contracts, project documentation, and confidential files. Assist with bid packages, proposals, and general office operations. Track invoices, expenses, and purchase orders. Organize company events and executive meetings. Perform additional administrative duties as needed. Qualifications 3+ years of Executive Assistant or high-level administrative experience. Prior experience in the construction, engineering, architecture, or real estate industry is strongly preferred. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Procore, Sage, or similar construction software is a plus. Ability to handle confidential information with professionalism. Compensation & Benefits Competitive salary based on experience. Medical, dental, and vision insurance. 401(k) with company match. Paid vacation and holidays. Opportunity for long-term growth with a stable and growing construction firm. Candidates must be a US Citizen or hold a Green Card.