Legal Assistant

Job Title

Probate Hearings Division Clerk

Location

Albuquerque, New Mexico or Bloomington, Minnesota

Duties

Receive and transfer phone calls, take and timely communicate phone messages in a professional manner; answer basic and routine questions and inquiries from interested parties; prepare and send faxes and emails; prepare and review time and attendance records.

Process all incoming mail, including correspondence from parties or attorneys, returned mail from notices and decisions, additional document submissions from agencies or other parties. Copy, mail, and scan documents.

Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure record and privacy requirements are followed.

Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.

Review outgoing decisions, notices, and other documents for grammatical and spelling errors.

Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.

Arrange facilities for conferences and hearings and prepare presentation material or background documentation.

Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.

Telework: The Office of the Secretary has determined that the duties of this position are suitable for situational telework and the selectee may be allowed to telework with supervisor approval.

Salary Range Information (Per Annum): GS-05: $41,178 - $53,531 per annum GS-06: $45,901 - $59,671 per annum First time hires to the federal government typically start at the beginning salary in the range for their respective grade level. This vacancy may be used to fill additional positions as vacancies become available. This vacancy is also announced as OS-6082-26-FS-004(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.