Part-Time Administrative Assistant

Job Description

Why You Want To Work Here

We are seeking an organized, proactive, and detail-oriented Part-Time Administrative Assistant to provide administrative support across multiple departments and assist with a variety of operational initiatives. This is a fully onsite role that is ideal for someone who enjoys staying organized, managing documentation, supporting team members, and balancing multiple responsibilities in a professional environment.

The successful candidate will contribute to day-to-day office operations, maintain accurate records, assist with financial and administrative processes, and help ensure departmental projects and priorities are completed efficiently.

Responsibilities

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• Provide administrative support to managers and internal teams, including organizing correspondence, maintaining records, and coordinating documentation.
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• Maintain accurate and up-to-date files, records, and documentation related to departmental and operational activities.
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• Collect and verify certificates of insurance and other required documentation from vendors and business partners.
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• Prepare monthly invoices, update Excel spreadsheets, and maintain accurate financial and operational records.
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• Draft standard notices, memos, correspondence, and other documents for management review.
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• Prepare purchase orders, contracts, adjustment letters, notices, and other administrative materials as needed.
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• Manage and reconcile petty cash, maintaining accurate records and submitting reports for approval.
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• Assist with initiatives designed to support positive customer and stakeholder relationships.
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• Collaborate with multiple departments on administrative projects, special initiatives, and day-to-day operational needs.
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• Maintain a professional appearance and demeanor while representing the organization.
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• Perform additional administrative and department-specific duties as assigned.
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Qualifications

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• Bachelor’s degree preferred but not required.
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• At least one year of previous office, administrative, or related professional experience.
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• At least one year of previous customer service experience.
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• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
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• Strong organizational and time management skills, with excellent attention to detail.
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• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
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• Strong written and verbal communication skills.
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• Ability to work effectively in a team environment and collaborate with multiple departments.
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• Self-motivated, proactive, and results-oriented.
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• Professional demeanor and commitment to providing high-quality administrative support.
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