Personnel Compliance Assistant (PROVISIONAL) (OPEN COMPETITIVE)

Job Title

Personnel Compliance Assistant

Job Description

The position is responsible for providing administrative and operational support in processing personnel-related matters, managing documentation, and ensuring Department compliance with Collective Bargaining Agreements, and the classified rules and regulations of Civil Service for the City of Buffalo. Work is performed under the direction of the Administrator (Public Works) or a designated representative, in accordance with established policies, bylaws, regulations, and procedures. The Personnel Compliance Assistant has moderate discretion to exercise independent judgment while carrying out the tasks associated with the role. Supervision may be exercised over assigned clerical employees.

Examples of work (Illustration Only):

• Assisting management with various aspects of personnel administration, which include recruiting, scheduling, interviewing, selecting, onboarding, and training prospective and new employees.
• Assisting the Administrator in ensuring all personnel changes adhere to Civil Service Rules and Regulations, as well as comply with collective bargaining agreements and internal audit processes.
• Maintains and updates the Department of Public Works and Streets personnel master list.
• Assists the Administrator of Public Works in organizing and preparing personnel records related to appointments, probationary periods, leaves of absence, resignations, terminations, and retirements.
• Assists the Administrator in drafting and filing Certificates of Appointment, Position Allocation Maintenance Forms, File Maintenance documents, Personnel Requisitions, job posting requests, and other employee personnel documents.
• Consults with Civil Service office on personnel-related issues and ensures compliance with relevant regulations.
• Consults with Audit on personnel requisitions and position control numbers assigned to the Department.
• Prepares, dictates or drafts letters to employees, payroll office and retirement systems on matters pertaining to salary and status of employees.
• Prepares routine correspondence and answers inquiries pertaining to personnel policies in the Department of Public Work and Streets.
• May act as a receptionist and assist the public and employees with information about department postings and application processes.
• May be required to assist the Administrator or designee in the processing of payroll.
• Performs related duties as assigned by the Administrator (Public Works) or a designee.

Minimum Qualifications

Open Competitive (A) Bachelor's Degree from a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/ U.S. Secretary of Education in Business Administration, Human Resources Management, Labor studies or closely related field and 2 years of full time experience in Human Resources, personnel management or a related field, one year of which must have been in a responsible supervisory capacity OR (B) Associate's degree from a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/ U.S. Secretary of Education in Business Administration, Human Resources Management, Labor studies or closely related field and 4 years of full-time experience in Human Resources, personnel management or a related field, two years of which must have been in a responsible supervisory capacity OR (C) An equivalent combination as defined within the limits of A and B. Personnel Work is defined as duties performed by an individual in the areas of recruitment, screening, selection procedures, administration of salary schedules, dealing with employee services, maintaining employee personnel and employment records.

The City of Buffalo is an equal opportunity employer.

Additional Information

Full performance knowledges, skills, abilities and personal characteristics: Working knowledge of the principles and practices of public personnel administration; Working knowledge and understanding of collective bargaining agreements. Working knowledge of the methods and procedures used in record maintenance, and the processing of personnel transaction; Working knowledge of office terminology, procedures and equipment; Ability to understand and interpret written material; Ability to plan, assign, coordinate and review the work of others; Ability to establish a good working relationship with City officials, division heads and employees; Ability to deal with customers calmly and courteously in any situation. Ability to maintain accurate records and prepare reports; Physical condition commensurate with the demands of the position.

The City of Buffalo's benefit package is designed to give our employees and their loved ones, comfort, safety, and stability they need in serving our community each and every day. Our offerings include: Medical and vision, Dental, Life Insurance (basic) and (supplemental).