Administrative Asst & Operations Coordinator, Part-time

Administrative Assistant & Operations Coordinator

The American Society for Holocaust Education and Remembrance (ASHER) is a nonprofit organization working with key partners to educate the world about the Holocaust so that its memory and lessons play a prominent role in the fight against antisemitism and hatred.

The Administrative Assistant & Operations Coordinator will provide administrative and logistics support to ensure efficient workflows across a variety of activities and responsibilities. They will report to the Executive Director and must demonstrate excellent judgment and take initiative on a wide array of projects.

Key responsibilities include:

• Provide administrative support for the Executive Director, including meeting scheduling, preparing briefings, minutes, and other support materials for the ASHER Board, and drafting of general correspondence, and emails.
• Maintain the Executive Director's calendar, schedule and organization meetings, as well as the coordination of some team travel and expense management.
• Provide event planning and logistics support for educational and cultivation events. Including managing guest lists, invitation creation, RSVP tracking, event staffing, and working with offsite partners on room booking, catering, and other event logistics as needed.
• Work in collaboration with the ASHER CFO, support donor activity and tracking including letter writing, pledge statements, tracking and monitoring incoming gifts, and maintaining donor data in information systems.
• Partner with outside organizations on education programs and initiatives as needed.
• Working in coordination with outside consultants, assist in managing website and social media accounts.
• Coordinate IT support for the Executive Director and ASHER team.

Required Qualifications:

• Associate's degree and 2 to 4 years relevant experience or equivalent combination.
• Must have strong interpersonal skills and can effectively communicate both in writing and verbally.
• Must be organized, detail oriented and demonstrate the ability to multitask and meet deadlines.
• Must be able to work with highly sensitive, personal information and maintain strict confidentiality.
• Must be able to work with a variety of desktop and online applications (Microsoft Office Suite, Adobe, Google Docs, etc.). Knowledge of database management is a plus.
• Demonstrated ability to coordinate events and meetings is required.
• Knowledge of and experience working in organizations with informal education offerings is a plus.
• Must be able to work independently. This position is remote with select in person meetings.
• This individual must live in the New York Tri-State area to be available for local meetings on an as needed basis.

Compensation:

This is a part-time position approximately 25 hours per week with an hourly rate between $32-36/hour dependent on experience. This position may extend to full-time within the year.

American Society for Holocaust Education and Remembrance is committed to the principles of equal employment opportunity and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.