Admin/HR Support Specialist

Job Description

Job Description

Description:

What matters most to us is finding individuals who we feel will fit well within our culture and are eager to embrace the opportunity to Build a Better Place. Before applying, we encourage you to explore our website to learn more about our values, mission, and how you could contribute to the team. We are interested in degreed, certified, and licensed applicants with experience AND the right applicants who may be inexperienced in our industry.

Please include your personal email on your resume with application.

FOCUS Consulting is a full-service civil engineering and surveying firm specializing in residential and commercial development projects. Established in 2007, the locally owned company brings together licensed professional engineers, land surveyors, civil design technicians, field surveyors, and administrative professionals. FOCUS is dedicated to providing unmatched customer service and actively supports clients in making their projects successful. The company culture emphasizes accessibility, clear communication, and prompt action aligned with client needs. Team members are encouraged to take ownership of client projects and contribute to collaborative, high-quality outcomes.

We are searching for a long-term, career-minded administrative teammate who is determined to provide the highest levels of customer service to support our clients' success and welcomes a challenge to help build a better team, organization, and community.

Opportunity in our Midvale, UT office.

Role Description

Our administrative team has a full-time, in-office career opportunity based in Midvale, UT. This role supports day-to-day operations for consulting engineering and surveying teams, as well as office administration and human resources. Responsibilities include managing calendars and scheduling meetings, preparing and formatting documents, reports, and correspondence, organizing project files and records, responding to client inquiries, coordinating project-related information, and providing front-line customer service in person, by phone, and via email. The Administrative Support Specialist will assist with a variety of administrative duties and contribute to continuous improvements in our processes and procedures.

Traits of an Ideal FOCUS Team Player

• Personable nature, allowing you to interact with internal and external clients to provide extraordinary customer service.
• Humility to accept feedback and the desire to turn it into growth and improvement.
• Collaborative nature to work and thrive in a team environment; putting the team before self.
• Grit and determination to provide constructive feedback, including to leadership.
• Committed to holding yourself and others accountable, and to practicing candor in your communication.
• Skillful in the ability to effectively transition between incoming client calls, personally assisting clients, and completing general office tasks.
• Proficient computer skills and knowledge of Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills with the ability to professionally interact with all levels of personnel, management, and clients.
• Have a high level of integrity and an ability to self-motivate and work productively with little to no supervision.
• Willingness to understand and align with FOCUS values.
• High school diploma.
• 1 year of prior office experience preferred.

Responsibilities 

• Will work with the admin team, full-time, in-office (no remote option), providing exceptional customer service, building relationships, and contributing to the Building of a Better Place.
• Provision of Human Resources-related tasks as assigned. 
• Exhibit integrity with both internal teammates and external clients.
• Welcome and direct clients to the appropriate person or conference room.
• Provide front-line customer service in person, by phone, and via email.
• Manage calendars, schedule meetings, and assist with conference room scheduling and calendars.
• Prepare and format documents, reports, correspondence, and other administrative materials.
• Organize and maintain project files, records, and administrative information.
• Track project-related information, identify items that need follow-up, and coordinate information with internal teams.
• Build strong relationships across all departments and leadership to become an effective resource in administrative matters.
• Distribute clear communications regarding necessary information to the organization.
• Collaborate within our team as well as other departments.
• Support preparation and onboarding of new employees, and help facilitate their integration into our company culture and their new department.
• Coordinate with leadership to plan company events, and arrange travel and accommodations.
• Assist with a variety of recruiting tasks.
• Assist employees with benefit information.
• Maintain office supplies and equipment, as well as coordinate general building maintenance.
• With integrity and discretion, receive and distribute mail and deliveries within the organization, including safeguarding confidential or high-value materials until they reach the intended recipients.
• Provide general support to department managers and leadership.
• As this role evolves, you will be expected to take on more tasks and challenges, which will provide you an opportunity to grow professionally and contribute to the success of the organization.
• Will be expected to participate in department goal setting and accomplishments, book reviews, and personal and team development.

Starting Pay : $20+ DOE

Schedule : 

This is a full-time, hourly position

8-hour shift

Monday to Friday, no weekends

What we bring to the table

• Paid time off accrued upon hire and increases with set benchmarks
• 13 paid holidays with opportunities to earn more for meeting company goals
• Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period
• Access to dental, vision, life, and other insurance benefits after the probationary period
• 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future
• Employee Assistance Program (We are here to support you)
• Employee and family engagement activities
• Employee recognition
• $10,000 life insurance policy 100% paid by FOCUS
• A fulfilling and genuine work environment
• In-house training and mentoring program
• Many opportunities and resources for personnel development
• Winner of the 2022-2025 Top Workplace award, 2024 and 2025 Utah's Best Companies to Work For award, and 2026 Best of SLC

All employment offers are contingent upon acceptable drug screening, a clean motor vehicle record, and criminal background check.

FOCUS Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.

Notice to External Search Firms: FOCUS Consulting does not, nor do we intend to in the future, utilize the services of recruiters or placement agencies.

Requirements: