Facilities Coordinator, on-site

Overview About the Role: Join CBRE as a Facilities Coordinator and help keep a dynamic workplace running at its best! This on-site position is based in downtown Seattle, where you’ll support one of our key clients in the technology sector. In this role, you’ll support day-to-day operations while also providing coordination support related to 21 remote mini store locations throughout Canada. You’ll collaborate closely with Facilities Managers, clients, vendors, and contractors to ensure seamless and efficient facility operations. As part of our Facilities Management team, you’ll help create safe, functional, and welcoming environments, making a direct and positive impact on the client experience and overall portfolio success. What You’ll Do Regularly monitor the status of open work orders to ensure their timely completion and closure. Dispatch work orders to technicians and vendors. Generate purchase orders within designated software programs. Assist with processing incoming vendor invoices, ensuring accuracy. Work with vendors to make sure they implement and recognize all procedures, policies, and reporting formats. Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns. Review work orders, proposals, department files, and other paperwork submitted by vendors. May be expected to travel to Canada 5-10% to conduct annual walkthroughs and identify and address site issues. Serve as back-up to the Workplace Experience Coordinator during PTO and other absences. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need High School Diploma or GED with 2 years of job-related experience. Some exposure to finance-related tasks preferred, including purchase order creation and invoice processing preferred. Prior experience in retail or food service environments is beneficial. Proven customer service experience and a professional, responsive, and solutions-oriented approach. Highly organized with strong attention to detail and the ability to follow established work routines and standards. Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed. Clear and effective communication skills for exchanging straightforward information with internal and external partners. Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and ensure standards are maintained. Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS is preferred. Must possess strong attention to detail. Ability to follow basic work routines and standards in the application of work. Demonstrated customer service abilities are required. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE? Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date. Professional Development: We are committed to investing in employee growth and development through training programs, certifications, and mentorship opportunities. Career Advancement: As a global leader in commercial real estate services, CBRE provides strong opportunities for career progression and advancement. Washington Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $27.00 hourly and the maximum salary for the Facilities Coordinator is $29.09 hourly. The compensation offered will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans) #J-18808-Ljbffr CBRE